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This is a Request for Proposal (RFP) for an Agenda and Meeting Management System for Harris County. The project is expected to begin on or about October 1, 2026, and continue for one year. Key dates include: Open Date: May 15th, 2026, 11:00 am CDT; Questions Due Date: June 5th, 2026, 12:00 pm CDT; Close Date: June 22nd, 2026, 2:00 pm CDT. A pre-proposal conference will be held via Microsoft Teams on June 3rd, 2026, at 10:00 am CDT; attendance is encouraged but not mandatory. Vendors are required to submit various documents including: acceptance of general requirements for RFPs, proposal acknowledgement, tax residence certification, Form ****, proof of insurance, references questionnaire, litigation questionnaire, exceptions questionnaire, optional value-added questionnaire, MWBE utilization plan commitment form, Harris County minimum wage policy and certification, vendor disclosure form, and IT vendor controls cybersecurity acknowledgement form. Proposal documents include sections for transmittal, scope of service, pricing, qualifications, experience, capacity and resources, training, maintenance, support, warranty plan, legal documents, and miscellaneous. Vendors must log in or register for a EUNA Supplier Network account to download files and prepare submissions.
The deadline for submissions is June 22nd, 2026, at 2:00 pm CDT.
The bid notice includes a section for Maintenance, Support, and Warranty Plan which vendors must address in their submission.
Vendors must submit information regarding their qualifications, experience, capacity and resources, and training as part of their proposal.
There is no mention of a mandatory site visit; the pre-proposal conference is optional.
The bid notice does not require sample submission.
The deadline to submit questions is June 5th, 2026, at 12:00 pm CDT.
