Panel Maintenance Government Bids & RFPs

The contractor is to complete this project on or before December 31, 2026.

The contractor shall provide one 1 year warranty from the date of installation completion and written county acceptance. Warranty shall cover labor and materials for the complete system. Exceptions: warranty does not apply to existing equipment repurposed for this RFP scope of work. Beneficial use of the system does not apply for this project in regards to the start date of warranty. Contractor shall start warranty when the project both buildings is completed and accepted by the county.

Clallam County will accept and consider the proposal or proposals which, in the estimation of Clallam County, will best serve the interests of Clallam County. Clallam County reserves the right to award a contract to the proposer's whose proposal is most advantageous to Clallam County based upon the evaluation process and evaluation criteria contained within this RFP.

Proposers will be evaluated on their proposals response to the evaluation criteria. The proposal submitted shall respond to the following criteria in the order as listed below: 1. Attendance at mandatory preproposal meeting (Pass/Fail), 2. Proposal understanding and approach to the RFP scope (20 points), 3. Proposal schedule of work to complete cutover (20 points), 4. Declaration of subcontractors and price (20 points), 5. Resumes of system engineers, programmers, project manager, on site lead technician (20 points), 6. Pricing, including separate add alternates (20 points).

There will be a mandatory onsite preproposal meeting on April 14, 2026, from 9:00-11:00 AM PST at the Juvenile Facility, and a second onsite preproposal meeting at the Jail from 1:00 PM to 3:00 PM. No late arrivals will be admitted once the meeting has started, no exceptions. Failure to attend the meeting will result in a nonresponsive proposal.

The last day to submit questions is April 23, 2026. If no written protest is filed by 5:00 PM on the seventh day following announcement of the decision, the awards will be deemed final. Clallam County will not entertain protests submitted after this time period.

The budget for this project, inclusive of implementation, is $1,100,000 USD.

The government anticipates work starting July-August 2026 and being completed January-February 2027, approximately 6 months. The bid notice states The government anticipates work starting july august 2026 and being completed jan feb 2027 approx. 6 months.

The bid notice states Award selection will be made on a best value determination made after consideration of price and factors other than price as listed in section m of the solicitation.

The bid notice states This acquisition is a total small business set aside. Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall not be considered. It also mentions The north american industry classification system naics code for this requirement is ****, electrical contractors and other wiring installation contractors, with a corresponding size standard of 19 million in annual gross receipts for the past three years. Additionally, all eligible responsible sources may submit a proposal which shall be considered by the national park service, however, offerors who have not established and or maintained an active registration at www. ***. *. * by the offer due date and time will be considered either ineligible or non responsive and will be not considered for award.

The bid notice states An organized site visit will be scheduled to take place May 5, 2026 at 11am PT at Pinnacles National Park.

The bid notice does not mention the submission of samples.

The bid notice does not specify a deadline for challenges.

The bid notice states The government seeks offers with a total price between 1,000,000 and 2,000,000. Offerors should not interpret this figure as a ceiling or as a floor on offers rather, this information is provided as a courtesy to prospective offerors.

Quotations are due by 16:00, April 23, 2026, Ulaanbaatar time. No quotations will be accepted after this time.

The contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the embassy's payment office, whichever is later.

The U. S. government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.

The offeror must complete ****, Section I (Pricing), Section 5 (Representations and Certifications), and provide additional information as required in Section 3. Proof of SAM registration is also required.

The contractor is required to commence work under this contract within 10 calendar days after the date the contractor receives the notice to proceed and the entire work ready for use not later than 90 calendar days after NTP.

The bid notice states that progress payments can be requested monthly as the work proceeds, or at more frequent intervals as determined by the contracting officer, on estimates of work accomplished that meets the standards of quality established under the contract, as approved by the contracting officer. Final payment will be made after completion and acceptance of all work, presentation of a properly executed voucher, and presentation of release of all claims against the government.

Award will be made to the offeror representing the best value to the government, evaluated on the lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for technical acceptability. Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.

To be considered technically acceptable, the quoted product must meet or exceed all salient characteristics of the brand name product as specified in the solicitation, be clearly identified by brand name, make, and model number, or identified as an equal product, and include sufficient descriptive literature or documentation to demonstrate how the proposed product meets or exceeds the required salient characteristics. Past performance will be evaluated as acceptable, neutral, or unacceptable.

The bid notice mentions that failure on the part of the contractor or its subcontractors to comply with the terms of clause **** may be grounds for the contracting officer to terminate this contract for default.

A site visit has been scheduled for Wednesday, April 1, 2026, at 10 AM CT. The point of contact is Donna Purvis, ****.

Questions shall be submitted via email no later than March 27, 2026, at 12:00 PM Eastern Time. The bid notice also details procedures for agency protests, encouraging resolution through the USDA's internal ADR process before pursuing external forums. Formal agency protests should be filed within the timeframes specified in FAR ****.