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Rochester Public Schools is seeking proposals for Managed Print Services for a 60-month contract starting July 1, 2026. The selected vendor will provide equipment leasing, installation, maintenance, toner, supplies, secure printing, training, and ongoing support for approximately 116 multifunction devices and 88 desktop printers. The solution must integrate with the district's existing print management system. Full implementation must be completed before July 1, 2026. Proposals are due by April 9, 2026, 1:00 PM CDT. Questions are due by March 27, 2026, 12:00 PM CDT. Required documents include a complete proposal (PDF), signed RFP attachments (PDF), technical documentation (PDF), and a sample service level agreement (PDF). A scored questionnaire covering technical, service, experience, and implementation aspects is also required. Pricing will be submitted via an online bidtable.
The bid notice states that full implementation must be completed prior to July 1, 2026 to ensure uninterrupted service at the start of the **** school year.
The bid notice mentions Rated Criteria Proposal Evaluation which includes Pricing 60month total cost and Scored Questionnaire Technical, Service, Experience, Implementation.
The bid notice states that Rochester Public Schools is seeking proposals from qualified vendors to provide districtwide managed print services and is seeking a long-term partner with demonstrated experience in k12 public school environments.
The bid notice requires a Sample Service Level Agreement SLA as a supporting document.
The bid notice indicates that questions are due by March 27th, 2026, 12:00 PM CDT.