Village Of Barbousville - Wv - Agency Bids & RFPs

The first delivery of 600 tons shall be received by the village on or before November 1, 2026. the first delivery of 600 tons shall be received by the village on or before november 1, 2026.

Payment for services will be in arrears. payment for services will be in arrears.

Proposals should demonstrate a detailed description of the products capabilities, durability, warranties, etc.

The village reserves the right to award the bid deemed to be in the best interest of the municipality, in accordance with west virginia law.

Proposals should provide relevant experience delivering similar commoditiesprojects, ideally for municipalities or public sector clients.

The village has no statutory authority to pay interest or late fees. the village of barboursville has no statutory authority to pay interest or late fees.

Vendors that are currently debarred are ineligible to participate in proposal submission. vendors that are currently debarred are ineligible to participate in proposal submission.

Bidder shall state in the bid proposal the number of days allowed for delivery of product. bidder shall state in the bid proposal the number of days allowed for delivery of product.

Payment for services will be in arrears. payment for services will be in arrears.

The unit must include a minimum 2-year standard warranty. minimum 2year standard warranty with extended warranty options for evaluation priced separately from the jetting unit

The village will award the bid deemed to be the lowest and best responsibly bidder. award the bid deemed to the lowest and best responsibly bidder, in accordance with west virginia law.

Proposals must meet all mandatory qualifications, licenses, and insurance requirements if applicable. meet all mandatory qualifications, licenses, and insurance requirements if applicable

Any provision requiring the village of barboursville to pay a fixed amount or liquidated damages upon termination of the agreement is hereby deleted. any provision requiring the village of barboursville to pay a fixed amount or liquidated damages upon termination of the agreement is hereby deleted.

A complete 30 minute onsite demonstration and operator orientation will be required. a complete 30 minute onsite demonstration and operator orientation will be required to ensure village of barboursville staff can safely and effectively use the equipment.

Technical questions must be submitted to ***@***. *. * by August 24, 2026. all technical questions must be submitted to ***@***. *. * by august 24, 2026.

Vendors that are currently debarred are ineligible to participate in proposal submission. vendors that are currently debarred are ineligible to participate in proposal submission.

Bids must be in possession of the village recorder by Tuesday, September 8th, 2026 at 11am. all sealed bids must be in possession of the village recorder by tuesday, september 8th, 2026 at 11am.

Payment will be made to the contractor for the accepted quantities of work at the contract price. payment will be made to the contractor for the accepted quantities of work at the contractprice.

In making an award, intangible factors such as bidders service, schedule, integrity, facilities, equipment, reputation and past performance will be considered. in making an award, intangible factors such as bidders service, schedule, integrity, facilities, equipment, reputation and past performance will be considered.

Contractors must be licensed by the state of West Virginia and licensed to do business in the village of Barboursville. bidders must be licensed contractors by the state of west virginia and licensed to do business in the village of barboursville.

Each bidder shall be responsible for inspecting the project area and verify any measurements and quantities stated in the project specifications. each bidder shall be responsible for inspecting the project area and verify any measurements andquantities stated in the project specifications.

Failure to comply with insurance requirements may result in disqualification or termination of the contract. failure to comply with these requirements may result in disqualification or termination of thecontract.

Completed bids are due by 11am on Monday, August 3, 2026. Bidder shall state in the bid the number of days allowed for delivery of product. Date of completion outlined on a bid will be held in high regard and the successful bidder will be held accountable to honor the product delivery date.

Payment for services will be in arrears. The village of Barboursville has no statutory authority to pay interest or late fees.

A minimum of a 24 month/2,000 hour standard warranty is required. Identify warranty service location.

The village of Barboursville reserves the right to accept or reject any and or all bids, waive informalities, and award the bid deemed to be in the best interest of the municipality.

Bidders must be qualified and provide relevant experience delivering similar commodities, qualifications, certifications, and experience of key staff, evidence of capacity, equipment, and resources, and strong references and examples of past performance.

Bids that do not contain all required documentation will be considered incomplete. The village will not request missing documents after the submission deadline, and incomplete bids may be rejected without further review. Bidders that are currently debarred are ineligible to participate in bid submission.

The deadline for bid submission is 11 AM on Monday, July 6, 2026. Any proposal received after the deadline will be deemed nonresponsive, without exception.

Payment for services will be in arrears. Payment for services will be in arrears.

Manufacturers warranty is included with the vehicles. Manufacturers warranty included.

The bid will be awarded in the best interest of the municipality. award the bid deemed to be in the best interest of the municipality

Vendors must be qualified and not currently debarred. equesting sealed bids from qualified vendors and vendors that are currently debarred are ineligible to participate in proposal submission.

There is no mention of a mandatory site visit. The village has the ability to pick up the product within a 75mile radius of barboursville police department

There is no requirement for sample submission. Materials not meeting the specifications may be returned at the vendors expense.

Proposals that do not contain all required documentation will be considered incomplete and may be rejected. proposals that do not contain all required documentation will be considered incomplete.