Plano Independent School District - Tx - Agency Bids & RFPs

The estimated expenditure for this districtwide contract is approximately $250,000 annually. The estimated expenditure for this districtwide contract is approximately 250, 000 annually.

Orders must be delivered to campuses prior to the time given in order details. In case of an emergency, vendors must contact Food and Nutrition Services offices immediately at ****.

Payment will be made within 30 days after order is fulfilled and itemized invoice is received. Managers will be instructed to add 15% tip to invoice upon delivery, and will be paid within the purchase order.

All goods and/or services provided shall not be adulterated or misbranded. Vendor guarantees that no products shall be classified as hazardous materials. Vendor shall assume all liabilities incurred within the scope of consequential damages and incidental expenses.

Proposals will be evaluated based on best value, with points allocated for purchase price (50 points), vendor responsibility and responsiveness (10 points), quality of goods/services (15 points), extent to which goods/services meet district needs (20 points), vendor reputation (4 points), and HUB/minority/woman-owned/small/veteran-owned business status (1 point).

To qualify for evaluation, proposers must submit all required documents and pricing no later than the submission deadline. Vendors must also comply with various federal regulations and certifications, including a preservice affidavit.

Failure to comply with contract terms may result in administrative, contractual, or legal remedies, including sanctions and penalties. Breach of contract terms can lead to termination.

Samples may be requested at no cost to the district and must be received within five working days of request. Samples shall be submitted directly to Food and Nutritional Services, **** Coit Rd. Suite 102, Plano, TX ****.

Protest requests must be received a minimum of three business days prior to the close of the bid/proposal.

Failure to read and/or respond to all bid attributes that require a response will prevent bid submission. No faxed, email, or late bids will be accepted. Failure to save work per screen may result in inaccurate filing or failure to submit the bid.

The estimated expenditure for this contract is approximately $87,500, including an allowable 15% tip. This estimate should not be construed as a guarantee of minimum or maximum usage.

Proposals are due by August 4, 2026, at 2:00 PM CT.

The CM will be reimbursed for the cost of the work plus a fee. Payments will be made directly to the CM for distribution to subcontractors and suppliers.

Standard manufacturer's warranty for all equipment is required. The awarded contractor will be the sole point of contact for any issues during the warranty period.

The proposal will be evaluated based on cost/price (30 points), qualifications (20 points), reputation of the vendor (20 points), experience (20 points), and best meets the district's needs (10 points).

Proposers must demonstrate responsibility by having adequate financial resources, ability to comply with schedules, a satisfactory record of performance, and integrity and ethics.

Liquidated damages are addressed in the general conditions for late completion.

A virtual pre-bid meeting is scheduled for July 23, 2026, at 9:00 AM. Details for preregistration are provided.

Questions must be submitted in writing through IonWave no later than July 28, 2026, at 4:00 PM CT.

Proposals may be rejected for using altered forms, unauthorized additions, conditional proposals, irregularities, reserving the right to accept or reject awards, unbalanced prices, or failure to submit required documents.

The total estimated budget for the renovations is $4,420,000 ($2,000,000 for Andrews ES, $820,000 for Carlisle ES, and $1,600,000 for Christie ES).

Substantial completion is expected by December 31, 2027.

The CMR will be reimbursed for the cost of the work plus a fee. Payment and performance bonds will be required.

Standard manufacturers warranty for all equipment is expected, and defective items shall be replaced free of charge. The contractor is responsible for installations and repairs during the warranty period.

The proposal will be evaluated using weighted criteria: cost/price (30 points), qualifications (20 points), reputation of vendor (20 points), experience (20 points), and best meets the district's needs (10 points).

Proposers must demonstrate responsibility by meeting minimum requirements including adequate financial resources, ability to comply with schedules, satisfactory performance record, and integrity and ethics.

The owner has business impact and related costs for late completion. Liquidated damages are addressed in the general conditions.

An onsite pre-bid meeting is scheduled for July 22, 2026, at 9:00 AM, and preregistration is required.

Questions must be submitted in writing through IonWave no later than July 28, 2026, at 4:00 PM CST.

Proposals may be rejected for reasons such as using altered forms, unauthorized additions, conditional proposals, unbalanced prices, or failure to submit required documents.

The estimated construction budget is $5,500,****.

Orders shall be delivered to any of the Plano ISD school/department locations or orders may be picked up by the participating school/department.

It is necessary for vendors to understand that no orders may be filled until you have an approved purchase order signed by the purchasing director. This purchase order may be faxed or attached to an email. Do not fill orders that are placed in person or over the phone until you have a valid purchase order. This is a violation of the bid and PISD is not responsible for any purchase without a purchase order. Will your firm accept a PO purchase order from Plano ISD at time of delivery and allow Plano to pay within 10 to 15 working days? Yes.

It is not the policy of Plano ISD to award bids on the basis of low price alone. Plano ISD shall consider the following: pricediscount, consideration of location of vendors principal place of business, reputation of the vendor, qualities of the vendors goods services, the extent to which the goods services meet the districts needs, the vendors past relationship with the district, the longterm cost to the district to acquire the vendors goods or services, the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, and any other relevant factor specifically listed in the request for bids or proposals. Purchase pricediscount 50 points, reputation of vendor 20 points, quality of vendors goodsservice 15, best meets the districts needs 15 points for a total of 100 points.

Vendors must ensure that each employee or subcontractor completes the TEA preemployment or preservice affidavit. Required forms include a completed W9, CIQ form (if applicable), certificate of insurance, public health inspection certificate (upon request), and individual food handlers certificates.

Failure to address district concerns and/or requirements for any matter will disqualify the offeror from consideration.

The estimated expenditure for this contract is approximately $500,**** per year.