Sources Sought Notice for Industry Day FY2027 Event Planning Services in Fort Worth, TX. The US Army Corps of Engineers (USACE) is seeking a professional event planning organization to plan and conduct government industry engagement events. The anticipated strategy is a no-cost contract framework where the contractor retains all collected event fees (registration, exhibition booth, sponsorship) as consideration, provided there is zero cost to the government. The event is planned for February or March 2027, with an estimated duration of 180 calendar days for planning, publicity, managing the two-day event, and post-event deliverables. Day 1 will be a presentation day with networking, and Day 2 will focus on 1-on-1 meetings. Key responsibilities include event coordination, logistics, registration management, sponsorship, and publicity. Responses are limited to 20 pages and must be submitted via email by August 14, 2026, 5:00 pm CST.
The estimated duration of service is 180 calendar days for planning, publicity, managing the two day event, and post event deliverables. Planning may begin six months to one year in advance.
The anticipated strategy is to utilize an innovative no cost contract revenue framework or a memorandum of agreement MOA. A contractor would be responsible for providing all services necessary to plan and conduct these events at no cost to the government. The contractor will be liable for all costs related to the performance of the contract. As consideration, the contractor will be entitled to retain all collected event fees registration, exhibition booth, sponsorship, etc. , provided the governments liability for payment remains zero.
Respondents must comply with all federal, state, and local laws. The questionnaire requires information on past work, management of similar magnitude services, staffing teams, specific technical skills, business size status, and socio-economic subcategory qualifications.
The notice states that telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Not responding to this notice does not preclude participation in any future procurement.
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