East Baton Rouge City Parish Purchasing - La - Agency Bids & RFPs

The deadline for submitting proposals is June 25, 2026, at 2:00 PM CST. The contract is anticipated to begin on or about September 1, 2026.

The airport shall pay the contractor in accordance with the pricing schedule. The contractor may invoice the department monthly, and payments will be made within approximately thirty (30) days after receipt of a properly executed invoice and approval by the department.

Award shall be made to the proposer whose proposal, conforming to the RFP, will be the most advantageous to the cityparish, price and other factors considered. The proposal will be evaluated based on a combination of financial and technical criteria.

Proposers must be established businesses with at least three (3) years of satisfactory experience in full-service janitorial maintenance, having satisfactorily performed in a comparable facility under a comparable scope of work for at least two (2) years. Proposers must also have satisfactorily completed one (1) project of approximately two-thirds (2/3) or more of the square footage on which they are bidding.

Should the performance fall below the levels specified in this document, the contractor will receive written notice as to such defects and a prorated fee will be deducted from the monthly invoice. Should the unsatisfactory performance continue, the contract will be terminated.

A mandatory pre-proposal conference and job site visit will be held on June 9, 2026, at 9:00 AM CST at the Baton Rouge Metropolitan Airport. Attendance at both the pre-proposal conference and the job site visit is required to be considered for award.

The bid notice does not mention any requirement for sample submission.

Any proposer who believes they were adversely affected by the city parish's procurement process or award may file a protest in writing to the director of purchasing within seven (7) days from the date the basis of the protest was, or should have been known.

Failure to attend the mandatory pre-proposal conference and job site visit will cause your proposal to be deemed nonresponsive. Failure to meet the proposal opening date and time shall result in rejection of the proposal. Noncompliance with security requirements may lead to immediate termination.

The bid notice states that vendors will be able to provide the specified quantities within seven days after receiving notice by telephone or writing.

Payment terms for services will be net 30 days based on the monthly invoice. Agencies will be invoiced monthly in arrears by the contractor. Advanced payments shall not be made.

All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the department of agriculture, state of Louisiana, registered with the EPA and must meet all requirements of Louisiana state laws.

Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

A specimen label of the product must be submitted with bid.

Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

The deadline for submitting proposals is June 22, 2026, at 2:00 PM CST. The anticipated notice to proceed is September 1, 2026, and the contract/plan year effective date is January 1, 2027.

The CityParish shall pay the contractor in accordance with the provisions of the compensation section of the contract. Payments will be made by the CityParish within approximately thirty (30) days after receipt of a properly executed invoice, and approval by the department.

Award shall be made to the proposer whose proposal, conforming to the RFP, will be the most advantageous to the CityParish, price and other factors considered based on the evaluation committees review and recommendation.

Proposers must have at least five (5) years of experience in providing the type of plans and services requested in this RFP and must be licensed in Louisiana and other states where a beneficiary may receive treatment.

Performance standards include penalties for claim operations: $50,000 for failure to pay 90% of claims within 10 days, increasing by $5,000 per extra day to meet the 90% standard to a maximum of 15 days and a maximum of $100,000. There are also penalties for failure to process claims correctly and without non-financial error.

Any proposer who believes they were adversely affected by the CityParish's procurement process or award may file a protest. It must be submitted in writing to the Director of Purchasing within seven (7) days from the date the basis of the protest was or should have been known.

Failure to meet mandatory RFP requirements at the time of the submission deadline will result in disqualification. Proposals may also be rejected for administrative informalities or if the proposer fails to submit any non-mandatory information requested.

The bid notice states that electronic or sealed bids will be received until 2:00 p. m. local time, Tuesday, May 12, 2026. No bids will be received after 2:00 p. m. on the same day and date.

The bid notice states that all contractors bidding on this work shall comply with all provisions of the state licensing law for contractors, R. S. 37:2150-2163, as amended, for all public contracts. If required for bidding, contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors in the classification of municipal and public works construction, and must show their license number on the face of the bid envelope and the uniform public works bid form.

The bid notice states that there will be a mandatory pre-bid conference for prime contractors. Bidders are to meet on April 28, 2026, at 10:00 a. m. at the South Wastewater Treatment Plant conference room, **** Gardere, Baton Rouge, LA ****.