Grambling State University - La - Agency Bids & RFPs

Bids must be received by the purchasing office or through the electronic bidding system no later than the date and time stated in this IFB. Bids received after the deadline will not be opened or considered. The email submission deadline is August 20, 2026, by 2:00 PM CST.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later. Grambling State University adheres to net 30 payment terms.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Grambling State University and specified in the solicitation. In such cases, the bidder and/or manufacturer shall honor the specified warranty requirements.

The intent to award this bid on an all-or-none basis to the lowest responsible and responsive bidder will be stated on the bid form.

All bidders submitting a bid for this contract shall meet the minimum qualifications listed, including submitting a completed bid form, being a legally established business operating for a minimum of two years, obtaining and maintaining all required licenses and insurance, providing required bonds, and demonstrating experience, personnel, equipment, and resources.

Delinquent payment penalties are mandated and governed by Louisiana R. S. 39:1695. Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation. The contractor and/or surety shall be liable for liquidated damages for each calendar day of delay until the work is substantially complete, stated as $300 per day.

It is the responsibility of the prospective bidder to visit and examine the jobsite. To visit the jobsite and for further information, prospective bidders are to contact the Grambling State University Purchasing Departments. It is preferred to have a written record of the correspondence for each site visit request.

Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the University Purchasing Director, within fourteen (14) days of the award/intent to award.

Failure to comply with any mandatory requirements shall be cause for rejection of bid. Unauthorized assignments of contract or assignments of contract proceeds shall be null and void. Unauthorized product substitutions are subject to rejection at time of delivery, post-return at vendor's expense, and nonpayment.

Bids must be received by the purchasing office or through the electronic bidding system no later than August 25, 2026, by 2:00 PM CST. A bid will be considered late if it is not received at the submit bid to email address by the indicated due date and time.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required. The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Grambling State University and specified in the solicitation.

The intent to award this bid on an all or none basis to the lowest responsible and responsive bidder. The intent to award this bid on an all or none basis to the lowest responsible and responsive bidder will be stated on the bid form.

Contractors submitting a bid must be an organization doing business for a minimum of three years prior to the bid opening date and must be an authorized dealer for all equipment. must be an authorized dealer for all the equipment

Delinquent payment penalties are mandated and governed by Louisiana R. S. 39:1695. Delinquent payment penalties are mandated and governed by Louisiana R. S. 39:1695.

A mandatory pre-bid site visit is scheduled for August 4, 2026, at the purchasing conference room. Mandatory on August 4, 2026 at the purchasing conference room, 429 Maine Street, Grambling, LA ****.

Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the University Purchasing Director, within fourteen 14 days of the award/intent to award. Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the university purchasing director, within fourteen 14 days of the award/intent to award.

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation. Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation.

Bids must be received by email only by July 28, 2026, at 2:00 PM CST.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Grambling State University and specified in the solicitation.

The intent to award this bid on an all or none basis to the lowest responsible and responsive bidder.

Contractors submitting a bid must demonstrate they have been doing business for a minimum of three years prior to the bid opening date and must be an authorized dealer for all equipment.

Liquidated damages in the amount of **** for each calendar day the project remains incomplete beyond the required date for substantial completion.

A site visit is mandatory. To visit the jobsite and for further information, prospective bidders are to contact the Grambling State University Purchasing Department.

Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the University Purchasing Director, within fourteen (14) days of the award/intent to award.

Failure to comply with any mandatory requirements shall be cause for rejection of bid. Unauthorized product substitutions are subject to rejection at time of delivery, post-return at vendor's expense, and non-payment.

Bids must be received electronically by August 6, 2026, by 2:00 PM CST. any bid received after closing time will be returned unopened.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required. The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Grambling State University and specified in the solicitation.

The intent is to award this bid on an all-or-none basis to the lowest responsible and responsive bidder. The intent to award this bid on an all or none basis to the lowest responsible and responsive bidder will be stated on the bid form.

Contractors submitting a bid must demonstrate they have been doing business for a minimum of three years prior to the bid opening date and must be an authorized dealer for all equipment. must be an organization doing business for a minimum of three years prior to the bid opening date must be an authorized dealer for all the equipment

Liquidated damages of $250 per day will be assessed for substantial completion delays. he liquidated damages stated in 250 twohundred and fifty dollars per day are listed in the proposal form.

A pre-bid site visit is mandatory and scheduled for July 16, 2026, at 1:00 PM. Prebid meeting: scheduled for july 16, 2026 at 1:00 pm in the facilities conference rm, located on 1 facilities dr. grambling, la ****: 2212. h bidders must attend and stay at any mandatory prebid meeting.

Any person aggrieved by the proposed award has the right to submit a protest in writing within fourteen (14) days of the award/intent to award. Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the University Purchasing Director, within fourteen 14 days of the awardintent to award.

Failure to comply with mandatory requirements, submitting late bids, or unauthorized substitutions may lead to disqualification. Failure to comply with any mandatory requirements shall be cause for rejection of bid.

Electronic submission of Statement of Qualifications is due by July 14, 2026, at 2:00 PM CST.

Payment terms shall be net 30 after receipt of a properly executed invoice and acceptance of services by the university.

Submissions will be evaluated based on qualifications, relevant experience, talent network, industry relationships, experience supporting higher education institutions, understanding of university objectives, and proposed service approach.

Firms must demonstrate experience in talent management, entertainment programming, artist booking, speaker procurement, and event consulting, particularly with colleges and universities.

Any protest must be submitted in writing to the Director of Purchasing no later than two business days prior to the deadline for receipt of statements of qualifications.

Failure to comply with the blackout period, submitting late, or providing false or misleading information may result in disqualification.