Gcs - Gaston County Schools - Nc - Agency Bids & RFPs

The bids are due by 2:00 PM on Friday, May 22, 2026.

Payment terms are net 30 days after receipt of correct invoice or acceptance of goods, whichever is later. Gaston County Schools will not pay any penalties for late payment of invoices.

Contractor warrants that all goods delivered hereunder will be free from defects in materials and workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This warranty shall survive any inspection, delivery, acceptance or payment by GCS of the goods and shall run to GCS and any user of the goods. This express warranty is in addition to contractor's implied warranties of merchantability and fitness for a particular purpose which shall not be disclaimed.

The objective of this invitation for bid (IFB) is to award a contract for the lawn care of Zone 4 Gastonia 2 schools to the vendor offering the highest quality service at the best value. Price alone will not be the determining factor in the contract award.

The contractor shall be responsible for all materials loss, theft, freeze, etc. once delivered to the job site. Applicators must hold or be under supervision of a North Carolina ornamental and turf certified applicator and have proof if requested. Contractor must provide one competent individual authorized to act in a supervisory capacity over the work on the project, who is experienced and fully capable of managing, directing, and coordinating the work. Contractor must speak fluent English.

A mandatory pre-bid visit is required. No bid will be accepted from a vendor that does not attend the pre-bid meeting on 10:00 AM Friday, May 15, 2026.

When an offeror wants to protest a contract award pursuant to this solicitation, they must submit a written request to Gary Carter, Director of Facility Services within 30 consecutive calendar days from the date of the contract award.

The bid is due by 2:00 PM on Friday, May 22, 2026. The contract term is to be determined.

The bid notice states that payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices. Gaston County Schools will not pay any penalties for late payment of invoices. Payment terms are net 30 days after receipt of correct invoice or acceptance of goods, whichever is later.

Contractor warrants that all goods delivered hereunder will be free from defects in materials and workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This warranty shall survive any inspection, delivery, acceptance or payment by GCS of the goods and shall run to GCS and any user of the goods. This express warranty is in addition to contractors implied warranties of merchantability and fitness for a particular purpose which shall not be disclaimed.

The bid notice states that the objective is to award a contract for the lawn care for zone 7 nonacademic sites to the vendor offering the highest quality service at the best value. Price alone will not be the determining factor in the contract award.

The bid notice requires that pesticide applicators must hold or be under supervision of a North Carolina ornamental and turf certified applicator and have proof if requested. It also states that the contractor must provide one competent individual authorized to act in a supervisory capacity over the work on the project, who is experienced and capable of managing, directing, and coordinating the work, and must speak fluent English.

A mandatory pre-bid meeting and visit will be held at 10:00 AM on Friday, May 15, 2026. No bid will be accepted from a vendor that does not attend the pre-bid meeting.

When an offeror wants to protest a contract award pursuant to this solicitation, they must submit a written request to Gary Carter, Director of Facility Services. This request must be received within 30 calendar days from the date of the contract award.

The bids are due by 12:00 PM on Friday, May 22, 2026.

Payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices. Gaston County Schools will not pay any penalties for late payment of invoices. Payment terms are net 30 days after receipt of correct invoice or acceptance of goods, whichever is later.

The labor warranty is honored for 1 year beginning the date of project completion. The warranty for material shall be 3 years or 50,****,000 hours per noted on the material spec sheet.

Price alone will not be the determining factor in the contract award. Award will be made to the vendor who, in the school district's opinion, is most responsive and responsible, and will perform in the best interest of Gaston County Schools.

The contractor must be duly qualified and, if required by law, licensed to provide the services and/or goods. They must possess sufficient experience, personnel, and resources to provide the services and/or goods.

Gaston County Schools will not pay any penalties for late payment of invoices.

A mandatory pre-bid visit is required, and no bid will be accepted from a vendor that does not attend the pre-bid meeting at 10:00 AM on Thursday, May 7, 2026.

When an offeror wants to protest a contract award, they must submit a written request within 30 consecutive calendar days from the date of the contract award.

The bid deadline to respond is Tuesday, May 5th, 2026, at 8:45 a. m. local time. Deliveries during the academic year will be on weekdays that school is in session prior to 12:00 p. m. local time.

The bid notice states that all invoices will be paid within thirty days of the invoice date. Weekly statements are to be sent by Wednesday of the following week.

The bid notice states that it is the intent of Gaston County Schools to award this contract to a single bidder considered most advantageous or to constitute its best interest.

All proposers must be able to comply with all the terms and conditions described in this invitation for bid (IFB).

Should Gaston County Schools, School Nutrition Department have any federal meal reimbursement funds reclaimed due to failed or untimely delivery of milk and/or absence of required milk products as specified in the contract, the vendor will be charged the reclaimed amount and expected to pay that amount.

The bid notice mentions that Gaston County School Nutrition reserves the right to inspect the vendors operating facilities at any time, and that the district will be inspecting delivery trucks and products on delivery as outlined in the district HACCP plan. However, there is no mention of a mandatory or optional site visit for bidders.

The bid notice requires the proposer to submit a product label for each line item number along with their price summary sheet, including nutritional information and ingredient lists. There is no explicit mention of submitting physical samples.

The bid notice does not explicitly state a deadline for challenges or objections.

The bid submission deadline is April 24, 2026, at 3:00 PM. The contract term is from July 1, 2026, until June 30, 2027.

The bid notice states that Gaston County Schools (GCS) will make payment after invoices are approved on a net 30-day basis.

The bid notice states that the contractor warrants that all goods delivered will be free from defects in materials and workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This warranty shall survive any inspection, delivery, acceptance or payment by GCS of the goods and shall run to GCS and any user of the goods.

The bid notice states that the award shall be made to the lowest responsible bidder, or bidders, who meet specified minimum responsible requirements, taking into consideration quality, safety, costs, insurance requirements, performance and the time specified in the proposals for the performance of the contract.

The bid notice establishes a minimum standard that all driver education instructors shall be certified to teach driver education by NCBSE in driver education or meet the requirements established by the NCBSE and NCDMV for noncertified status and who, to the satisfaction of the school system and contractor, are competent to educate and train students enrolled in the program. In addition, the qualifications of the instructors employed by the contractor to teach driver education under this agreement must be consistent with ****, **** and ****.

The estimated total value for the driver education program is $500,****.