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Proposals are due Tuesday, September 30, 2025, at 10:00 AM. Proposals must be submitted in a sealed envelope to the purchasing office, Building P49. The RFP includes detailed specifications for vending machines, snacks, and fresh meals, including insurance requirements, monthly reporting, and maintenance. Proposals must be submitted on a specified format, including a table of contents, qualifications, service capabilities, technical capabilities, and technical requirements. The district reserves the right to reject any or all proposals. The contract will be for one year, extendable up to five years. The district will consider commission percentage, vendor reputation, quality of goods/services, and other factors in determining the award. Proposals will be publicly opened at 10:15 AM on Tuesday, September 30, 2025. The district reserves the right to hold proposals for 60 calendar days before awarding the contract. Proposals sent by fax or email will not be accepted. Late proposals will be returned unopened. The district reserves the right to request additional copies of proposals at no cost. The contract will include terms set forth in this RFP. If the district and the selected contractor have not executed a contract within 30 calendar days after the award, the district will negotiate with the contractor submitting the next best proposal. The district reserves the right to execute an award without further discussion of the proposals submitted. The proposal should be initially submitted on the most favorable terms that can be offered. The contractor shall specifically stipulate in the cover letter that the proposal is predicated upon the acceptance of all specifications, terms and conditions stated in this RFP. It is the intent of the district to award the contract within sixty calendar days from the date of the RFP opening. All contracts requiring an action or vote by the Laredo College board of trustees will require completion of form **** certificate of interested parties. Vendors must provide a certificate of insurance. Payment will be made in accordance with Texas government code, subchapter b, payments and interest, chapter **** b. Terms are to be 30 days net although contractor may in addition offer early payment discounts for use at the ordering members discretion.
The RFP must be delivered by Tuesday, September 30, 2025, at 10:00 AM. RFP must be delivered by: tuesday, september 30, 2025 at 10: 00 a. m.
Payment will be made in accordance with Texas government code, subchapter b, payments and interest, chapter **** b. Terms are to be 30 days net although contractor may in addition offer early payment discounts for use at the ordering members discretion. payment will be made in accordance with texas government code, subchapter b, payments and interest, chapter **** b. terms are to be 30 days net although contractor may in additionoffer early payment discounts for use at the ordering members discretion.
The college district shall consider commission percentage, vendor reputation, quality of goods/services, the extent to which the goods or services meet the district's needs, the vendor's past relationship with the district, the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, the total long-term cost to the district to acquire the vendor's goods or services, whether the vendor or vendors ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas, and any other relevant factors specifically listed in this RFP. o determine to whom the contract will be awarded and to comply with education code ****, the college district shall consider: 1. the commission percentage. 2. the reputation of the vendor and of the vendors goods or services 3. the quality of the vendors goods or services. 4. the extent to which the goods or services meet the districts needs 5. the vendors past relationship with the district 6. the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses 7. the total longterm cost to the district to acquire the vendors goods or services 8. whether the vendor or vendors ultimate parent company or majority owner: a has its principal place of business in texas or b employs at least 500 persons in texas and 9. any other relevant factors specifically listed in this rfp.
The contractor must be licensed and/or authorized to do business in Texas and have at least five years of related experience. he contractor must be licensed andor authorized to do business in texas and have a least five 5 years of related experience.
Modifications or withdrawals of a proposal shall be accepted only when the same is received on or before the fixed time scheduled for opening. modifications or withdrawals before rfp opening modifications or withdrawals of a proposal shall be accepted only when the same is received on or before the fixed time scheduled for opening.
