Middle Tennessee State University - Tn - Agency Bids & RFPs

This is an Invitation to Bid (ITB) for charter bus services for the True Blue Tour 2026, organized by Middle Tennessee State University (MTSU). The bid includes four scheduled trips: two one-day stays and two overnight stays. Key requirements include: - Companies must be authorized to do business in Tennessee and have been providing charter bus services for at least three years. - A commercial general liability policy and workers' compensation coverage are required. - Bidders must provide three references of prior service for transporting NCAA Division 1A programs. - Buses must accommodate a minimum of 47 passengers, be **** or newer, and have working wireless internet, outlets, satellite (preferable), functional air conditioning/heating, clean restrooms, and functional emergency exits. - The bus driver's contact information and company service representative's 24-hour reliable cell phone contact must be provided at least three days prior to pickup. - A hotel room will be provided for the driver for overnight trips (one night stay). - The bid price should include taxes, tolls, and parking. - Failure to provide bus units that meet specifications will result in a $100 deduction per occurrence. - MTSU is tax-exempt. - Invoices should be sent to ***@***. *. * after completion of work. - Payment terms are generally within 30 days, with prompt payment discounts considered. - The bid deadline is May 5, 2026, at 3:00 PM CT. - All proposals become public documents under the Tennessee Open Records Act. - Digital signature is required by entering your name in the provided field. - A DOT safety rating, certificate of insurance, and current W9 are required. - The contract will be established via a purchase order. - Any fuel surcharges will be considered a separate charge and paid after service, based on documented reasons and university approval. - Bidders must be registered with the Tennessee Department of Revenue for sales and use tax collection, or certify they do not sell taxable goods or services in Tennessee. - The university reserves the right to utilize existing state contracts. - Force majeure clause is included. - Bid tabulations can be requested within seven days after bid closing.