Medical Training Equipment Government Bids & RFPs

The lead time for delivery needs to be provided on your quote.

The bid notice states that BSA reserves the right to determine equivalency for alternate products offered.

Vendors must be registered in the System for Award Management (SAM) with their unique entity identifier (UEI). Foreign vendors are not required to be registered in SAM but must fill out an AMS form 050 enclosure B when applicable.

The bid notice states that all items are to be delivered and installed after receipt of purchase order by 08/01/26.

The bid notice states that payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

The bid notice states that the government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which requires advance payment.

The bid notice states that responses should include: business name, business address, point of contact, name, phone number and email address, SAM e-ID, NAICS code, business size, business type, capability statement, product country of origin, GSA/FSS contract number if applicable.

The period of performance for this contract is 240 days from the performance start date, and work may be scheduled during the day or night, Monday through Friday and/or Saturday through Sunday. The contractor shall initiate work within 2 weeks of being contacted by the designated contracting officer's point of contact (POC) or designee. Timelines are subject to change due to VA Loma Linda Healthcare System's operational requirements. All time shall be approved in advance by the contracting officer's representative (COR). Allow 5 days for approval of any alternate working hours needed. The purchase order period of performance is 04/01/2026 - 03/31/2027.

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice submitted by the contractor to the payment address specified by contracting. Invoices shall reference the contract number and purchase order number, manifest numbers, provide a complete and accurate description of services/supplies delivered/rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR ****, para. i. All invoices from the contractor shall be submitted electronically in accordance with VAAR clause **** electronic submission of payment requests, through the Tungsten Network.

The award will be based upon a comparative evaluation of quotes in accordance with the simplified acquisition procedures of RFQ FAR 12. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a contracting officer decision for the quote most favorable to the government. The following are the decision factors: price, and past performance, with price more important. Past performance will be based on CPARS andFAPIIS ratings. No rating in CPARS is equal to a neutral rating. The award will be made to the response most advantageous to the government.

Offerors must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. Offerors must also have Air Link tube system certification, C7 low voltage system contractor, and C10 electrical contractor qualifications. Submissions must include a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW.

A site walk is established for Monday, 03/16/2026, at 09:00 PDT local. Please contact COR Jonathan McWhite at ***@***. *. *, ****, or **** ****, for coordination.

The deadline for submitting quotes is March 13, 2026, at 14:00 PT.

The government will evaluate quotations using a comparative evaluation process, considering technical, past performance, and price. The government reserves the right to consider a quotation other than the lowest price that provides additional benefit.

Offerors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty, and service associated with the equipment system shall be in accordance with the OEM terms and conditions.

The period of performance for this service and maintenance contract is from June 1, 2026, to May 31, 2027, as stated in the notice.

The notice mentions prompt payment discount terms as a required element for responses, but does not specify the exact payment terms. See section I, clause number **** for potential details.

The award will be made based on the evaluation factors for award, as detailed in Section M of the solicitation. The notice indicates this is a non-competitive award to Sartorius Corporation.

Interested parties must submit a capability statement demonstrating their ability to provide OEM-authorized service and support for the specified equipment.

The notice states that a service technician shall have an onsite visit occur within 72 business hours of acknowledging a repair request.

The notice does not mention any requirement for sample submission.

The notice does not explicitly state a deadline for challenging the non-competitive award determination. However, responses to the notice are due by April 2, 2026.