City Of Lynchburg - Va - Agency Bids & RFPs

All hardware shall be delivered fob: destination to: city of lynchburg information technology **** young place lynchburg, va **** on or before november 15, 2026 at 5: 00 p. m. est.

Payment shall be made after satisfactory performance of the contract, in accordance with all of the provisions thereof, and upon receipt of a properly completed invoice.

Every server must include 5 year 24 x 7 x 4hr onsite warranty support services.

Award will be made to the lowest responsive and responsible bidder by adding up item s 13 on the bidform.

Before the contract is awarded, the bidder submitting the lowest responsive bid must satisfy the city that it has the requisite organization, capital, equipment, ability, resources, personnel, management, business integrity, and experience.

Contact initiated by a bidder concerning this solicitation with any other city representative, not expressly authorized elsewhere in this document, is prohibited. any such unauthorized contact may result in disqualification of the bidder.

The contractor shall deliver all manufacturers warranties to the procurement manager before final payment on the contract. The contractor shall deliver all manufacturers warranties to the procurement manager before final payment on the contract.

Award will be made to the lowest responsive and responsible bidder based on the total base bid. Award will be made to the lowest responsive and responsible bidder based on the total base bid.

The lowest responsive bidder must satisfy the citylcs that it has the requisite organization, capital, equipment, ability, resources, personnel, management, business integrity, and experience. before the contract is awarded, the bidder submitting the lowest responsive bid must satisfy the citylcs that it has the requisite organization, capital, equipment, ability, resources, personnel, management, business integrity, and experience in the type municipal work for which it has submitted a bid.

An optional onsite prebid meeting will be held at 10:00 a. m. on september 8, 2026 at e. c. glass high school. an optional onsite prebid meeting will be held at 10:00 a. m. on september 8, 2026 at e. c. glass high school

Failure to disclose information regarding benefits may result in suspension or debarment or rescission of the contract made. Failure to disclose the information prescribed above may result in suspension or debarment or rescission of the contract made, or could affect payment pursuant to the terms of the contract.

Inquiries must be received at least 7 calendar days prior to the due date in order to be considered. inquiries must be received at least 7 calendar days prior to the due date in order to be considered.

Sealed bids must be received by the City of Lynchburg by 3:00 pm, October 1, 2026. sealed bids for the oak lane and hillview drive water line replacement will be received by the city of lynchburg. . . until 3: 00 pm, october 1, 2026

Partial payments are made monthly based on an approved estimate, retaining five percent until all work is accepted. the owner shall make partial payment on a monthly basis to the contractor in accordance with the contract documents on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by the contractor, less five percent 5 of the amount of such estimate

The contract will be awarded to the responsible bidder submitting the lowest responsive base bid. the award of the contract will be to the responsible bidder submitting the lowest responsive base bid.

Bidders must submit written evidence of qualifications within five calendar days of the owner's request. each bidder must be prepared to submit within five calendar days of the owners request written evidence of his qualifications for the project, including, without limitation, financial data, previous experience, resources, personnel and evidence of authority to conduct business in the jurisdiction where the project is located.

Contractor shall pay **** for each day that expires after the time specified for completion as liquidated damages. contractor shall pay **** for each day that expires after the time specified for completion.

Bidders are requested and expected to visit the site to alert themselves to local and special conditions. bidders are requested and expected to visit the site of the project to alert themselves to local and special conditions which may be encountered during construction of the project

Requests for clarification must be received by 3:00 pm, September 23, 2026. all requests for clarification of or questions regarding this advertisement for bids or for additional information must be made in writing to will ruberry at ***@***. *. * and received by 3: 00 pm, september 23, 2026.

Failure to document and report DBE contacts on the form may be a basis for rejection of the bid as nonconforming. failure to document and report dbe contacts on this form may be a basis for rejection of the bid as nonconforming.

The final plan and deliverables are to be provided by April 1, 2027. the final plan and deliverables provided by april 1, 2027.

Payments to the consultant shall be made within 30 days after receipt of an approved invoice for services provided in the previous month. payments to the consultant shall be made within 30 days after receipt of an approved invoice for services provided in the previous month.

Proposals will be evaluated on content, including demonstrated understanding, proposed approach, vendor competency, and ability to provide a strategic plan. all proposals that adequately address the information requested in this rfp will be evaluated on the content of the proposals and the criteria listed below.

Vendors must have experience conducting staffing studies for public safety agencies; proposals without this experience will be considered nonresponsive. proposals submitted by vendors who have no experience conducting staffing studies for public safety agencies will be considered nonresponsive and will not be evaluated.

Any protest to award a contract shall be in writing and shall be delivered so that it is received by the city manager not later than five business days after announcement of the award or decision to award, whichever comes first. any protest to award a contract shall be in writing and shall be delivered so that it is received by the city manager not later than five business days after announcement of the award or decision to award, whichever comes first.

Proposals received after the stated due date and time shall not be considered. proposals received after the stated duedate and time shall not be considered.