This is an annual supply contract for envelope supply and printing. The bid closes on May 22, 2026. Key deadlines include a question deadline of May 18, 2026. Required documents include instructions to bidders, draft contract, sample envelope requirements, United States citizenship attestation form, and foreign adversary contracting prohibition act certification form. The contract term is one year with the option for three additional one-year terms. Deliveries are to be made between 8:00 a. m. and 3:00 p. m. CDT on normal working days. Pricing must be FOB destination and include all transportation and setup fees. Contract unit prices remain fixed for the first year, with provisions for increases after that period. The city reserves the right to award bids item-by-item, by groups, or lump sum. New vendors will need to be set up for the contract. Quarterly reports are required. A warranty is required for all equipment and supplies. U. S. citizenship attestation and foreign adversary contracting prohibition act compliance are mandatory. Materials purchased are tax-exempt. The bid includes specific line items for various types of envelopes with estimated quantities.
The bid notice states that deliveries shall be made between the hours of 8:00 a. m. and 3:00 p. m. , CDT, on normal city of Lincoln Lancaster County and City of Lincoln Lancaster County public building commission working days. It also requires stating the number of delivery days after receipt of order (ARO).
The bid notice states, I warrant that all equipment and supplies offered will conform to the design, specifications, samples, or other descriptions contained in this bid, will be free from defects in workmanship and material and to the extent that I know, or have reason to know of the purpose for which the supplies are intended, will be fit and sufficient for such purpose as deemed applicable. The warranty required here under must provide all parts, equipment, transportation, technical assistance, labor and supervision necessary to correct any deficiency resulting from defects without charge until the date of final acceptance of all materials any product deemed unsatisfactory by the using agency will be r e t u r n e d a t t h e c o s t o f t h e c o n t r a c t o r and replaced within 3 business days or sooner of the initial call to the contractor.
The bid notice states, I acknowledge and understand that the City, County and/or Public Building Commission reserves the right to award bids item-by-item, with or without alternates/options, by groups, or lump sum such as shall best serve the requirements and interests of the City, County and/or Public Building Commission.
The bid notice requires bidders to acknowledge reading and understanding the instructions to bidders, bid documents, and the draft sample contract. It also requires acknowledgment of the term clause of the contract and compliance with the U. S. Citizenship Attestation Form and the Foreign Adversary Contracting Prohibition Act.
