Baldwin County Public Schools - Agency Bids & RFPs

All computers shall be paid for and picked up no later than ten 10 business days from the date of the award letter. All computers shall be paid for and picked up no later than ten 10 business days from the date of the award letter.

The successful bidder shall pay BCBOE via electronic transfer of funds either before or at the time pickup is taken of all laptops and other equipment and parts included in this ITB. The successful bidder shall pay BCBOE via electronic transfer of funds either before or at the time pickup is taken of all laptops and other equipment and parts included in this ITB.

Awarded vendors accepts items as is and acknowledges that no warranty is offered by the seller. Awarded vendors accepts items as is and acknowledges that no warranty is offered by the seller.

Primary factors used to decide the award hereunder will be price, quality, availability, and responsiveness. Primary factors used to decide the award hereunder will be price, quality, availability, and responsiveness.

The successful bidders shall be a firm regularly engaged in providing the type of services described in this ITB. The successful bidders shall be a firm regularly engaged in providing the type of services described in this ITB.

If any portion of the bidder's proposal is accepted and the bidder fails to or refuses to enter a valid contract with the Baldwin County Board of Education, the amount of the check will be considered as agreed upon liquidated damages. If any portion of the bidder's proposal is accepted and the bidder fails to or refuses to enter a valid contract with the Baldwin County Board of Education, the amount of the check will be considered as agreed upon liquidated damages.

Access to a scheduled review of the respective lot will be conducted from July 27, 2026 to August 6, 2026, and will be provided by appointment only. Access to a scheduled review of the respective lot will be conducted from July 27, 2026 to August 6, 2026, and will be provided by appointment only.

Questions deadline is August 11, 2026, 5pm CST. Questions deadline. Please direct any questions or inquiries to: ***@***. *. *

Vendors not responding and/or submitting a no bid response to three consecutive invitations to bid for the requested commodity may be removed from bidders list. Vendors not responding and/or submitting a no bid response to three consecutive invitations to bid for the requested commodity may be removed from bidders list.

Proposals must be received by July 28, 2026, at 10:00 AM CST. Bid due date: July 28, 2026 Time due: 10:00am CST

BCBE aims to process payments within thirty 30 days of final invoice approval. BCBE aims to process payments within thirty 30 days of final invoice approval.

The bidder expressly warrants that all articles, material, and work offered shall conform to each specification and will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.

Primary factors used to decide the award will be price, quality, availability, and responsiveness. Primary factors used to decide the award hereunder will be price, quality, availability, and responsiveness.

Vendors must be actively engaged on a full-time basis in providing the specified goods or services, have a minimum of five 5 consecutive years of experience in the relevant industry, obtain and maintain all necessary licenses, permits, and certifications, and possess a valid state of Alabama business license. vendors must meet the following qualifications and be prepared to submit documentation satisfactory to bcbe upon request: vendors must be actively engaged on a full-time basis in providing the specified goods or services. a minimum of five 5 consecutive years of experience in the relevant industry is required.

Failure on the part of the contractor to fulfill contractual obligations shall be considered just cause for the termination of the contract, and the contractor is not entitled to recover any costs incurred by the contractor up to the date of termination. Failure on the part of the contractor to fulfill contractual obligations shall be considered just cause for the termination of the contract

Questions concerning specifications and conditions shall be directed in writing no later than ten 10 business days prior to the bid opening. any questions concerning specifications and conditions shall be directed to the purchasing department in writing no later than ten 10 business days prior to the bid opening.

A bidder may be removed from the qualified vendor list if a vendor fails to respond to three 3 consecutive ITBs. Single or repeated unsatisfactory audit findings may result in disqualification from future solicitations. A bidder may be removed from the qualified vendor list if a vendor fails to respond to three 3 consecutive itbs.

Buses must be delivered no later than June 30, 2027. Delivery of bus: Must be made not later than June 30, 2027.

BCBE aims to process payments within thirty 30 days of final invoice approval. BCBE aims to process payments within thirty 30 days of final invoice approval.

The bidder expressly warrants all articles and materials to conform to specifications and be fit for purpose, merchantable, and free from defect. All items are warranted for one year from acceptance, unless otherwise stated. The bidder expressly warrants that all articles, material, and work offered shall conform to each specification, drawing, sample, or other description, which is furnished to or adopted by the board, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.

Primary factors for award are price, quality, availability, and responsiveness. Primary factors used to decide the award hereunder will be price, quality, availability, and responsiveness.

Vendors must be actively engaged full-time in providing the specified goods or services, have a minimum of five consecutive years of experience, and maintain all necessary licenses and permits. vendors must meet the following qualifications and be prepared to submit the documentation satisfactory to bcbe upon request: vendors must be actively engaged on a fulltime basis in providing the specified goods or services. a minimum of five 5 consecutive years of experience in the relevant industry is required. vendors must obtain and maintain all necessary licenses, permits, and certifications throughout the contract period.

Failure to deliver within a reasonable period may result in cancellation of the award, and the original bidder will be back-charged the difference in price. In the event the bidder fails to deliver within a reasonable period, as determined by the board, the right is reserved to cancel the award and subsequent purchase order and purchase from the next lowest responsible bidder the items needed. The original bidder will be back charged the difference between the original contract price and the price the board must pay because of the failure to perform by the original contractor.

A mandatory pre-bid conference is scheduled for June 24, 2026. interested bidders are to attend a mandatory prebid meeting.

Samples or demonstrators, when requested, must be furnished free of expense to the board. Samples or demonstrators, when requested, must be furnished free of expense to the board.

Vendors not responding to three consecutive invitations to bid for the requested commodity may be removed from the bidders list. Failure to comply with board policies or unsatisfactory audit findings can also lead to disqualification. vendors not responding andor submitting a no bid response to three consecutive invitations to bid for the requested commodity may be removed from bidders list.

Delivery of buses must be made no later than June 30, 2027. Buses may not be delivered until the state school bus inspection form has been completed and the certification decal is placed on the bus.

BCBE aims to process payments within thirty 30 days of final invoice approval. Delays may occur due to holidays, internal reviews, or disputes. If an issue arises, the payment timeline begins once the matter is resolved.

The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed. All repairs, replacements, or adjustments during the warranty period shall be at the bidders sole expense.

Primary factors used to decide the award hereunder will be price, quality, availability, and responsiveness. Other factors that may be used in the evaluation of this bid will be 1 administrative costs incurred by the board in association with the discharge of any subsequent award 2 alternative payment terms 3 bidders past performance 4 other factors as may be specified in the bid.

To be considered for award, vendors must meet the following qualifications and be prepared to submit the documentation satisfactory to BCBE upon request: vendors must be actively engaged on a full-time basis in providing the specified goods or services. A minimum of five 5 consecutive years of experience in the relevant industry is required. Vendors must obtain and maintain all necessary licenses, permits, and certifications throughout the contract period. Valid state of Alabama business license.

In the event the bidder fails to deliver within a reasonable period, as determined by the board, the right is reserved to cancel the award and subsequent purchase order and purchase from the next lowest responsible bidder the items needed. The original bidder will be back charged the difference between the original contract price and the price the board must pay because of the failure to perform by the original contractor.

Interested bidders are to attend a mandatory prebid meeting. Attendees must sign in prior to a brief meeting. Failure to sign in will disqualify the vendor from bid participation. Proposals will only be accepted from those attending the prebid meeting.

Unless otherwise specified, any questions concerning specifications and conditions shall be directed to the purchasing department in writing no later than ten 10 business days prior to the bid opening. Inquiries must reference the bid number and date of bid opening.

Vendors who do not wish to respond to a bid are not required to do so however, vendors not responding andor submitting a no bid response to three consecutive invitations to bid for the requested commodity may be removed from bidders list. Failure to sign in will disqualify the vendor from bid participation.

Proposals must be received by July 7, 2026, at 10:00 AM CST.

BCBE aims to process payments within thirty 30 days of final invoice approval. Delays may occur due to holidays, internal reviews, or disputes. If an issue arises, the payment timeline begins once the matter is resolved.

The warranty includes a three-year parts warranty, a two-year labor warranty, and a five-year limited oven door warranty.

Primary factors used to decide the award will be price, quality, availability, and responsiveness.

Vendors must be actively engaged on a full-time basis in providing the specified goods or services, have a minimum of five 5 consecutive years of experience in the relevant industry, and obtain and maintain all necessary licenses, permits, and certifications.

Failure to deliver within a reasonable period may result in cancellation of the award and the original bidder being back-charged the difference between the original contract price and the price the board must pay due to the failure to perform.

Samples or demonstrators, when requested, must be furnished free of expense to the board.

Questions and pre-approval deadline is June 23, 2026.

Vendors not responding to three consecutive invitations to bid for the requested commodity may be removed from the bidders list. Unsatisfactory audit findings may result in disqualification from future solicitations.