The Town Of Waynesville - Nc - Agency Bids & RFPs

The project needs to be under construction by 12/10/2026. The system operation date is targeted for 12/10/2026.

The town will accept payment requests for work and inventory in place. It will withhold a 5% retainage, which will be reimbursed when the town accepts the work.

The solar provider's standard system warranty should cover modules (10-year power output, 10-year workmanship), inverters (10-year limited warranty), racking (10-year limited warranty), and workmanship (1-year limited warranty).

The award will be made to the respondent with the overall best value proposal, which will meet project site design guidelines and provide service acceptable to the town. Points are awarded for project approach, understanding and management (35 points), implementation schedule (30 points), company qualifications/project experience (20 points), and project team experience (15 points).

Respondents shall have demonstrated experience designing, planning, scheduling, permitting, and constructing complete solar systems, with knowledge of local utilities, project financial analysis, rebate support, system monitoring, and maintenance, and established onsite safety standards. A Statement of Qualifications (SOQ) is required.

If, through any cause, the contractor fails to fulfill obligations in a timely and proper manner, the town has the right to terminate the contract. The contractor shall not be relieved of liability for damages sustained by the town due to any breach.

A mandatory site walk and pre-proposal conference is scheduled for June 10, 2026, at 2:00 PM at 550 Vance Street, Waynesville, NC **** unable to attend must arrange an alternative date with the town before June 17, 2026.

Protests must be submitted in writing to the purchasing office within thirty (30) consecutive calendar days from the date of the contract award.

Failure to thoroughly examine or request clarification on RFQ terms may result in disqualification. Firms with conflicts of interest may also be disqualified.

The Town of Waynesville requires all proposals to be received in a sealed envelope clearly labeled RFP Sanctuary Drive Culvert Replacement by May 1, 2026, no later than 2:00 PM Eastern Standard Time.

The selection process involves Town of Waynesville staff evaluating each submitted quotation to determine if the bidder has adhered to the plans and specifications and can meet the time constraints established by the town. Upon selection, a recommendation will be made to the town manager and to the town council.

All bidders must furnish a list of North Carolina contractor licenses which they hold.

If, through any cause, the contractor shall fail to fulfill in a timely and proper manner the obligations under this agreement, the Town of Waynesville shall thereupon have the right to terminate this contract by giving written notice to the contractor and specifying the effective date thereof.

A prebid meeting and a preconstruction meeting shall be required for this project. Prebid meetings will take place on April 15, 2026 and April 22, 2026, at 9:00 am, at the Public Works Facility, located at 129 Legion Drive Waynesville NC ****.

If an offeror wants to protest a contract awarded pursuant to this solicitation, they must submit a written request to the purchasing office, 129 legion drive, or P. O. Box 100, Waynesville, NC 28786. This request must be received by the purchasing division within thirty 30 consecutive calendar days from the date of the contract award.

The deadline for submission of proposals is Thursday, April 30, 2026, at 3:00 PM EST.

The contract for construction includes a warranty period, and the architect's services extend to the expiration of this period.

Firms will be evaluated based on qualifications only, with specific point allocations for relevant project experience, experience with USDA/federally funded projects, knowledge of North Carolina public construction laws, and sustainable design experience.

Firms shall submit their firm name, address, organizational structure, names and license numbers of key personnel, relevant project experience (minimum of three similar fire station projects), experience with USDA or federally funded projects, knowledge of North Carolina public construction laws, sustainable design experience, and references.

If, through any cause, the contractor shall fail to fulfill in a timely and proper manner the obligations under this agreement, the town shall have the right to terminate the contract and may withhold any payment due to the contractor for the purpose of setoff until the exact amount of damage due can be determined.

The text does not explicitly mention a mandatory or optional site visit for bidders.

The bid notice does not require sample submissions.

If an offeror wants to protest a contract awarded, a written request must be received by the purchasing division within thirty (30) consecutive calendar days from the date of the contract award.

The maximum total project budget is $6,000,000.