Brookline City Bids, MA

Proposals will be received until Wednesday, May 20, 2026, at 2:00 PM. Proposals received after this date and time will be rejected.

The bid notice does not explicitly state payment terms, but mentions that award, payment and performance obligations shall depend on the availability and appropriation of funds.

The bid notice states that furniture, equipment, and similar durable items shall be guaranteed by the contractor for a period of not less than one year from the date of acceptance by the receiving department. In addition, the manufacturer's guarantees shall be furnished.

The chief procurement officer will determine the most advantageous proposal after taking into consideration the evaluation of technical proposals made by the committee together with a consideration of prices.

Respondents will be evaluated based on the comparative evaluation criteria including respondent profile, study plan, quality and depth of project experience, qualifications of the proposer, desirability of approach to the project, and overall quality of client references.

The bid notice mentions that failure to comply with nondiscrimination provisions may result in contract sanctions, including withholding of payment or cancellation, termination, or suspension of the contract.

The chief procurement officer may require the submission of samples either before or after the award of a contract, at no charge to the town, in order to ascertain whether or not a product will be suitable for the purpose for which it is intended. If it is specifically stated elsewhere in the proposal documents that samples are required, full size samples must be submitted not later than the official proposal opening.

Questions will be accepted until Wednesday, May 13th at 10:00 AM.

A budget of up to $85,000 is anticipated for this request for proposal.

The bid notice does not specify a delivery deadline for the project itself, only the bid submission deadline. The bid submission deadline is Wednesday, April 29, 2026, at 2:00 PM.

The bid notice implies that bidders must register as a plan holder when downloading documents electronically to receive project addenda notification.

The bid notice states that a site visit is optional and is scheduled for Wednesday, April 22, 2026, at 10:00 AM. The visit will start at Baldwin Elementary, 490 Heath St, Chestnut Hill, MA ****, and then proceed to Lawrence School, 27 Francis St, Brookline, MA ****.

The bid notice does not mention the submission of samples.

The bid notice states that the estimated construction cost is $925,****.

The bid notice states that general bids are due on Wednesday, May 13, 2026, at 3:00 PM. The filed subbid is due on Wednesday, April 29, 2026, at 3:00 PM.

The bid notice states that a site visit is optional and was scheduled for Wednesday, April 22, 2026, at 10:00 AM at 333 Washington Street, Brookline, MA ****.

The bid notice states the estimated construction cost is $2,942,****.

The bid proposal forms must be submitted by Wednesday, April 22, 2026, at 2:00 p. m. The contract period is from May 1, 2026, through May 1, 2032, with options for renewal.

The bid notice mentions that prompt payment discounts will be considered when making awards, with a minimum time for discount consideration of twenty (20) days. It also states that payments may be issued earlier than the general goal of within 30 days of receipt of the invoice only when in exchange for discounted prices.

The contractor shall fully guarantee all work performed, for both parts and labor, for a period of one (1) year from the date of acceptance of the work. The contractor shall repair or replace any defective parts, materials, or workmanship without cost to the town.

The contract will be awarded to the 3 responsible and eligible bidders offering the lowest total price per year for all required services.

Minimum evaluation criteria include: primary business in HVAC services, company minimum consecutive years in the same business (5 years), no bankruptcy declaration, current licenses, a DCAMM rating of 95 or better, and provision of financial statements and references if requested.

The town may terminate the contract for breach of contract with one day written notice. The contractor will be held liable for all costs associated with the startup and procurement of a new contract with a new vendor for services.

Sites may be inspected at any time during normal working hours. All visitors must report in at the main desk or office and identify themselves.

The chief procurement officer may require the submission of samples either before or after the award of a contract, at no charge to the town. If specifically stated elsewhere in the bid documents that samples are required, full size samples must be submitted not later than the official bid opening.

Questions concerning the bid must be submitted in writing and will be answered up until 48 hours before the bid opening date and time.

The estimated contract value is $1,500,**** per year.