Weslaco City Bids, TX

The deadline for bid submission is 10:00 AM on Friday, June 5, 2026.

The bid notice does not explicitly state payment terms, but Section **** Payment Procedures details the process for applications for payment, including progress payments and final payment, based on a schedule of values and AIA documents G702 and G703.

The bid notice does not explicitly state a general warranty period for the entire project. However, Section **** Turf and Grasses mentions a three-month warranty for turf areas from the date of written final acceptance, and Section **** Plants mentions a three-month warranty for groundcovers/shrubs and a one-year warranty for trees/palms after final acceptance.

The award shall be made to the lowest responsible bidder, proposed in the best interest of the municipality, pursuant to Texas Local Government Code ****, and determined to be the best value and most advantageous to the city.

The City reserves the right to investigate bidder qualifications and references prior to award. Section **** Schedule and Sequence of Construction mentions a preconstruction conference attended by the contractor, subcontractors, engineers, and owner's representatives to discuss various aspects of the project, which may include qualification aspects.

The bid notice mentions liquidated damages in Section **** Schedule and Sequence of Construction as a subject to be discussed at the preconstruction conference, but specific penalty amounts or conditions are not detailed in the provided text.

A non-mandatory but strongly recommended pre-bid meeting will be conducted via Zoom on May 28, 2026, at 10:00 AM.

The bid notice does not explicitly mention a requirement for sample submission for the overall project. However, Section **** Submittals details the process for submitting samples as part of the submittal requirements for specific products and materials.

Questions regarding this solicitation must be submitted through the BidNet question and answer portal no later than Friday, May 29, 2026, at 5:00 PM.

Failure to comply with the requirements contained within this RFB may result in disqualification of the submission. Specific examples include failure to include the required bid bond, failure to acknowledge addenda, and submitting paper, faxed, or emailed submissions instead of electronic ones.

The proposal deadline is July 10, 2026, by 5:00 PM CT.

The bid prices quoted are to be quoted on an FOB destination basis at 301 W. Railroad, Weslaco, Texas, and shall include all freight charges. Payment terms are not explicitly detailed beyond this, but the document mentions allowing 30 days after receipt of merchandise and invoice for payment in a general note.

The contractor warrants to LRGVDC that all materials, equipment and services furnished under this contract will be of the highest quality and new unless otherwise specified, free from faults and defects and in conformance with the contract documents. Contractors shall adhere to manufacturers' warranties for products offered.

Proposals will be selected based on the ability of each bidder to carry out all the requirements contained in this RFP, with the intent to enter into contractual agreements with the most qualified, responsible bidder whose bid is responsive to the invitation, meeting all qualifications necessary to complete the prescribed scope of work, with the greatest overall value to LRGVDC in terms of price and other enumerated factors such as project history, location registered, etc. LRGVDC may award a contract of higher qualitative competence over the lowest priced response seeking the best combination of expertise, experience and value.

Proposals must address at least the following to be considered as meeting the submission criteria: a service capacity, b organizational capacity, c geographical area to be served, d cost effectiveness, and e serving the target population. Additionally, incomplete or late proposals or those found to be in default, in poor standing or reflective of questionable business ethical practices will not be considered.

In case of failure on the part of the contractor to complete the contract, the contract may be terminated, and the contractor and its surety bondsman shall be liable to LRGVDC for all loss or damage which it may suffer on account of the contractor's failure to complete the contract within such time.

Do not send samples unless requested.

A written complaint must be sent by certified mail to LRGVDC's Procurement Officer within 7 days after issuance of award letter.