The City of Portage is seeking sealed bids for park trail and parking lot paving services. This includes preparation, cold milling, paving, restoration, and pavement markings. Bids must be submitted electronically via BidNet by June 4, 2026, at 3:30 p. m. local time. Questions regarding the RFB must be submitted in writing by May 27, 2026, to ***@***. *. * city reserves the right to reject any or all bids. Award will generally be made to a single bidder per lot, but the city may award by line item. Contract award is pending city council budget approval. A complete RFB can be viewed or downloaded from the BidNet website. Bidders are required to examine all bid documents, visit the site, and inform themselves of existing conditions before submitting a bid. Bids must be submitted prior to the bid opening date. Bids will be opened publicly via Zoom. The contract duration is until June 30, 2027. Insurance and bond requirements are detailed in Exhibit B. Payment terms are net 30 days, with no interest penalties for late payments. ACH payment enrollment is encouraged.
The bid notice states that all work on this contract shall be completed prior to June 30, 2027. The contract final completion date is June 30, 2027.
The City will strive to pay the billed amount within thirty 30 days after receipt of invoice, but the city will not pay any interest penalties for late payments.
Award will be made to the lowest responsive and responsible bidder whose bid is determined by the city to be in the best interest of the city.
A responsible bidder is a business entity or individual who has the financial and technical capacity to perform the requirements of the solicitation and subsequent contract. A contractor, supplier or vendor is qualified on the basis that it: 1. has adequate financial resources to perform a contract, 2. is able to comply with the associated legal or regulatory requirements, 3. is able to deliver according to the contract schedule, 4. has a history of satisfactory performance, 5. has good reputation regarding integrity, 6. has or can obtain necessary data, equipment, and facilities, and 7. is otherwise eligible and qualified to receive award if its bid is chosen.
If acceptance tests show that a table 1 mixture parameter exceeds the range 1, but not the range 2, tolerance limits, that mixture parameter will be subject to a 10 percent penalty. If acceptance tests show that a table 1 mixture parameter exceeds the range 2 tolerance limits, the contract base price for the material will be adjusted, based on all parameters, as shown in table 3 and table 4.
Before submitting a bid, bidders shall carefully examine the exhibit a and all request for bid and contract documents, visit the site of work, and fully inform themselves as to all existing conditions and limitations.
Questions and requests for clarification related to definition or interpretation of this RFB shall be submitted in writing prior to 5:00 p. m. local time on May 27, 2026.
The city reserves the right to reject any or all bids, to waive any irregularities, and further reserves the right to accept any bid or parts of bids which it deems to best serve the interest of the city.
