Video Solutions Government Bids & RFPs

All submissions must be received in the supplier portal no later than the event end date and time. The closing time for this event is 3:00:00 p. m. Central Time Zone on July 31, 2026. All submissions to this solicitation must be submitted and received in the supplier portal no later than the event end date and time as set forth in the supplier portal event summary applicable to this solicitation.

Awards will be made to the most responsive solicitation response. Awards will be made to the most responsive solicitation response in accordance with the instructions and requirements described in the solicitation.

Suppliers must be registered in the City of Saint Paul Supplier Portal. The city may verify prior work experience, and failure to perform adequately on prior contracts may be grounds for disqualification. The city reserves the right to not only check references but verify prior work experience.

A non-mandatory pre-proposal meeting will be held on Tuesday, June 16th, 2026, at 11:00 am CST via Teams meeting. A non mandatory pre proposal meeting will be held on tuesday, june 16th, 2026 at 11:00 am cst via team meeting.

Failure to acknowledge addenda by the due date and time will result in the response being considered nonresponsive and disqualified. Failure to perform adequately on prior contracts may also lead to disqualification. if the supplier does not acknowledge the addenda by the due date and time, the response will be considered nonresponsive and will be disqualified.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

County terms of payment are 2 10 net 30. County terms of payment are 2 10 net 30.

All items delivered must be guaranteed against faulty materials and workmanship. All items delivered must be guaranteed against faulty materials and workmanship.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor.

When required, samples must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification. Late bids will not be considered.

The period of performance for the base year is from September 30, 2026, to September 29, 2027. Option years extend through September 29, 2031.

Payment will be made by WAWF (Wide Area Workflow) in accordance with DFARS ****.

The government will evaluate offers based on price for reasonableness and past performance as part of the responsibility determination.

Offerors must be registered with the System for Award Management (SAM) to receive a government award.

The deadline for submission of questions regarding the solicitation is one day prior to the solicitation closing date.