Bid for automotive fluids for Westchester County. Submission deadline is July 28, 2026, 2 PM. Bids must be sealed and mailed to the Bureau of Purchase and Supplies. Emailed or faxed bids are not permitted. Delivery is FOB destination, requested ASAP after award. Delivery time may be a factor. No bidder may withdraw bid within 45 days of opening. Bids will be publicly opened. Late bids will not be considered. Failure to complete bid may result in disqualification. County terms of payment are 2 10 net 30. Samples may be required prior to bid opening. Awards may be made by individual item, grouped items, or lot. The county reserves the right to reject any or all bids. Estimated quantities are in excess of $1,**** per month, but no specific quantities are guaranteed. Invoices must contain manufacturer name, part number, description, and net price. Contract may be extended for up to 90 days. Agreement may be cancelled by the county without reason upon 30 days written notice.
Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder.
County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.
Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright.
Awards will be made by item to the bidder offering the most competitive pricing while adhering to the requirements of this bid. Awards may be made by group if it is deemed in the best interests of the county to do so. The county reserves the right to make an award based upon brand name if it is deemed in the best interests of the county to do so.
The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the ordercontract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation.
Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.
Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.
