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Digital Mailroom Government Bids & RFPs
Government bid alerts, regional filters, and fast access to documents
90% recommend BidHits (1086 real users, 08/24/2026).Methodology
Last updated on 07/19/2026.
07/17/2026 - USA | DC | DISTRICT OF COLUMBIA COUNTY | WASHINGTON
R408-- MAIL MANAGEMENT SERVICES ANSWERING VENDOR QUESTIONS - Q1. Will the Government please clarify if the 298 Mn keystrokes for the base year cover the data extraction required from Form 526 A1. It covers all forms that require extraction and not just the 526. Commonly extracted items typically include Veter
Mail Management Services
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This is a Request for Information (RFI) for Mail Management Services. The Department of Veterans Affairs (VA) is seeking information on industry capabilities to support centralized mail processing. Services include receiving, processing, and digitizing physical and digital mail, converting it to searchable PDFs, and uploading to the VA's system. Physical mail will be prepared for long-term storage. The RFI aims to gather information for developing an acquisition strategy and Performance Work Statement (PWS). Responses are due by July 21, 2026, 3:00 PM Eastern Time, and should be submitted electronically. This is not a solicitation, and no contract will be awarded based on this RFI. Interested parties should provide company information, a capability statement, answers to specific questions, and comments on the draft PWS.
Response submissions to this RFI are due no later than July 21, 2026, 3:00 PM Eastern Time. Response submissions to this rfi are due no later than july 21, 2026, 3:00 pm eastern time
Digital Mail/ Mailroom Operations/ Digital Transformation/ Digital Mail Solutions
R408-- MAIL MANAGEMENT SERVICES ANSWERING VENDOR QUESTIONS - Q1. What is the estimated average number of mail packets processed per day A1. Estimated average 46, 000 packets per day ( digital and paper). Q2. What is the estimated average number of pages processed per day A2. Estimated average 1M images per
Mail Management Services Mail management services including receiving, processing, digitizing, and storing physical and digital mail. Services also include handling returned mail, providing a ticketing tool, and managing PII/PHI.
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The Department of Veterans Affairs (VA) is issuing a Request for Information (RFI) for mail management services. This RFI is for planning purposes only, and no contract will be awarded from it. The VA is seeking information on how vendors can receive, process, and digitize mail from veterans and other parties. Services include converting physical mail to digital files, handling returned mail, and managing PII/PHI. Responses are due by July 21, 2026, 3:00 PM Eastern Time and should be submitted electronically. The VA is interested in innovative solutions and vendor capabilities in areas such as risk management, solution management, and the use of evolving technologies like AI.
Responses to this RFI are due no later than July 21, 2026, 3:00 PM Eastern Time. Response submissions to this rfi are due no later than july 21, 2026, 3:00 pm eastern time
06/16/2026 - USA | OH | FRANKLIN COUNTY | COLUMBUS | 43216
Dept Of Defense- Defense Finance And Accounting Service ( Dfas)- Defense Finance And Accounting Svc
Mailroom Equipment/ Digital Mailing Systems/ Mailroom Maintenance/ Mailroom Services/ Digital Mail Solutions
DFAS Mailroom Equipment Lease and Maintenance Services - The Defense Finance and Accounting Service ( DFAS) has a requirement for comprehensive mailroom equipment and maintenance solution to support operations at the DFAS- Cleveland facility. The Contractor shall provide all personnel, equipment, software
Mailroom equipment lease and maintenance services Lease to own arrangement for new, high capacity digital mailing systems, including delivery, installation, configuration, operator training, and a 60- month warranty. Maintenance services for existing on- site Pitney Bowes mailroom equipment, including preventative and corrective maintenance, software updates, and parts.
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DFAS requires a comprehensive mailroom equipment and maintenance solution for its Cleveland facility. This includes a lease-to-own arrangement for new digital mailing systems with a 60-month warranty, and ongoing maintenance for existing Pitney Bowes equipment. Quotations are due by 4:00 PM EST on June 26, 2026. Questions are due by 4:00 PM EST on June 19, 2026.
Quotations must be received by 4:00 PM EST on June 26, 2026.
The new equipment acquisition includes a comprehensive 60 month warranty.
Quotations that fail to meet the solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Mailroom Automation/ Digital Mail System/ Digital Mailing System
7A20-- Mail Management Software Base 4 Option Years - The Department of Veterans Affairs, Veterans Health Administration ( VHA), Network Contracting Office 19 ( NCO 19) is conducting a market survey and is seeking potential sources for the Lease of a Digital Mailing System Equipment, Software and Services
lease of a digital mailing system equipment, software and services
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This is a sources sought notice for market research regarding the lease of a digital mailing system, including equipment, software, and services. The system must comply with USPS, UPS, FedEx, and DHL regulations. The delivery location is the Rocky Mountain Regional VA Medical Center in Aurora, CO. This notice is for information and planning purposes only and is not a solicitation or request for proposal. No award will be made, and no payment will be provided for submitted information. Interested companies must provide company name, address, point of contact, email, phone number, and unique entity ID. Responses are due by 4:00 PM MT on Monday, April 13th, 2026. Companies are encouraged to include relevant specifications, brochures, and capability statements.
The bid notice states that responses shall be submitted by 4:00 PM MT on Monday, April 13th, 2026.
The government will not pay for any information received in response to this request, nor will the government compensate a respondent for any costs incurred in developing the information provided.
This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the government. An award will not be made on any offers submitted in response to this notice.
Interested companies shall provide, at a minimum, the following information with their response: company name and address, point of contact (POC) name, email address, phone number, and unique entity ID. Responding companies are encouraged to include any relevant information, specifications, cut sheets, brochures, capability statement, and past experience to confirm the company's ability to meet the requirements.
IFB Mail Opening Services, Sacramento County - Contractor agrees to provide mail opening services to Caltrans. The services shall be performed at **** Alhambra Boulevard, Sacramento, CA **** to the Proposed Form of Agreement, Exhibit A, which is attached to this IFB, for a more complete description of services. The documents and files attached to this solicitation do not have any updates for digital accessibility at this time. Updates will be applied as soon as they are available. For an accessible
mail opening services mail machines mail opening machines
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Welcome to BidHits.
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Methodology
Unaided survey with 1086 active users, conducted through 08/24/2026.
Single question: "Would you recommend our services to a friend or colleague?" - 90% answered "yes".