This is an invitation to bid for the purchase, delivery, and installation of chain link fencing and gates for Jefferson County Schools. Sealed bids will be received until Tuesday, June 9, 2026, at 10:00 a. m. A mandatory pre-bid conference will be held on Thursday, May 28, 2026, at 9:00 a. m. at Johnson Elementary, followed by site visits to Corner Middle and Fultondale High School. Bids will be awarded to the lowest responsible bidder, considering factors such as price, quality, and conformity with specifications. Bidders must use the provided forms and return them in their entirety. For further information, contact Lee Pody at **** or Tracie Busby at **** are required to submit supporting documentation from the general contractors license board and a bid bond or cashier's check. Performance and payment bonds will be required after the bid is awarded. Vendors must comply with guidelines for working on school premises, including background checks for personnel. The contract period is one year with an option to renew for up to four additional years. Pricing must be honored for the initial term, with annual price adjustments limited to actual cost increases/decreases up to 5%. Non-specified materials will be billed at actual competitive price plus a markup not to exceed 25%. Payment terms are net 30 days from invoice date. Failure to acquire a purchase order before work is performed will result in non-payment.
The bid notice states that projects listed must be completed within 6 weeks from receipt of purchase order.
The bid notice states that it is customary that payment terms will be net 30 days from invoice date.
The bid notice states that all bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties.
The bid notice states that bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid.
The bid notice states that prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the Jefferson County Board of Education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified.
The bid notice states that if the contractor violates the domestic steel requirements of subsection a, and domestic steel is not used, there shall be a downward adjustment in the contract price equal to any realized savings or benefits to the contractor.
The bid notice states that a required pre-bid conference will begin at 9:00 a. m. on Thursday, May 28, 2026, at Johnson Elementary, and immediately following, bidders will visit Corner Middle and Fultondale High School.
The bid notice states that the board reserves the right to request demonstrations or samples of products or services before an award is made. When applicable, the bidder shall satisfy the request within seven 7 days. Failure to provide samples as requested will result in rejection of the product for award consideration.
The bid notice states that bids may be disqualified before the awarding of the contract for failure to mark the envelope as required, failure to sign a bid document on any signature line, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature on the bid form, or failure to attend the pre-bid meeting if required.
