File Backup Government Bids & RFPs

The deadline for receipt of sealed bids is 3:00 PM, July 16, 2026. The deadline for receipt of sealed bids is 3:00 PM, july 16, 2026.

Payments will be made within 30 days of receipt of invoice after delivery and acceptance by the county. Payments will be made upon delivery and acceptance by the county on invoices submitted and approved by the emergency management director within 30 thirty days of receipt of invoice.

The contractor shall reexecute any work that fails to conform to contract requirements and remedy defects due to faulty materials or workmanship for one year from completion, unless the manufacturer has a longer warranty. The contractor shall reexecute any work that fails to conform to the requirements of the contract and that appears during the progress of the work, and shall remedy any defects due to faulty materials or workmanship which appear within a period of one year from the date of completion of the contract and final acceptance of the work by the county unless the manufacturer of the equipment or materials has a warranty for a longer period of time, which warranties shall be assigned by contractor to county.

The award will be made to the responsive and responsible bidder whose bid is most advantageous to the county, price and other factors considered. If awarded, an award will be made to that responsive and responsible bidder or bidders with the most advantageous bid or bids to the county, price and other factors considered.

Prospective bidders must be licensed contractors as required by the state of Georgia and must submit a certificate of insurance. All bidders must be licensed contractors as required by the state of georgia.

Liquidated damages of $0 per day will be assessed for each calendar day the project continues beyond the specified completion date. should the contractor fail to complete the project within the specified time, the county and the contractor agree that the contractor shall pay to the county the sum of 0 per day as liquidated damages, and not as a penalty, for each calendar day that the project continues beyond the specified completion date.

Bids may be disqualified for late receipt, irregularities, unbalanced unit prices or extensions, unbalanced item values, failure to complete bid information correctly, or failure to follow restrictions to bidders. Bids may be disqualified for: a receipt of the bid by the county past the stated deadline b any irregularities c unbalanced unit price or extensions d unbalanced value of any items e failure to complete bid information correctly or f failure to follow the restrictions to bidders.

Proposals must be submitted no later than July 16, 2026, 3:00 p. m. , Central Time. deadline for proposals emailed to ***@***. *. * no later than: july 16, 2026, 3: 00 p. m. , central time

The award will be made based on best value, considering respondents qualifications and experience (35 points), compliance with TDI specifications (40 points), past performance and references (0 or 10 points), proposal content and format (0 or 5 points), and financial capability (pass/fail), for a maximum total score of 100 points. evaluation of proposals under best criteria points value standard cost 25 respondents qualifications and 35 experience compliance with tdi specifications 40 past performance and references 0 or 10 proposal content and format 0 or 5 financial capability passfail maximum total score 100

Respondents must have a minimum of 10 years of experience providing services comparable to those described in the solicitation and experience with at least three individual engagements for similar services. espondent must have a minimum of 10 years experience within imageright providing services comparable to the services described in this solicitation. respondent must have experience with at least three 3 individual engagements for services comparable to the services described in this solicitation.

Proposals may be rejected as nonresponsive and disqualified if they do not meet mandatory requirements, including submission by the deadline, signed title page, inclusion of all addenda, signed execution of proposal, completed conflict of interest form, and completed certification regarding public nature of the proposal. Failure to observe restrictions on contacting TDI staff may also result in disqualification. proposals submitted by email submit to ***@***. *. * tdi will use the date and time stamp on tdis microsoft outlook mailbox to confirm receipt by the deadline. late proposals will not be considered

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.

Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright.

Delivery time may be a factor in determining the winning bidder. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the ordercontract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.