This is a public tender notice from the City of Rockford, Illinois, for the replacement and repair of the City Yards Wash Bay drain. The scope of work includes removing and replacing 90 linear feet of main grated drain, removing existing grates and providing new cast grates, cutting back 16 inches on both sides of the drain to a minimum depth of 12 inches for repouring, and removing all project rubble off-site. The project also involves rebar and/or mesh with pinning, new stainless-steel angle iron, concrete that can support tandem axle dump or wheel loader weight, sealant application to new concrete, and the construction of a 55 CMU block wall with door and lintel openings. The wash bay will be shut down for the duration of the project. Project dates are to be coordinated with City staff, ideally between July **** for the pour. The contractor is responsible for cleaning out any material that falls into the drain during repairs and for a 6x20 cut-out repair area. Doors must be hot-dipped galvanized or an alternative moisture-resistant material. Any necessary staging areas must be agreed upon with the City. All work is subject to proper weather conditions, and the vendor must immediately notify the City of any delays. Equipment must be removed at the end of each workday, and the City assumes no responsibility for its protection or loss. OSHA and ANSI standards must be adhered to. Invoices are to be submitted to the City of Rockford Property Maintenance Supervisor for approval. Bidders must be prequalified with the State of Illinois for capital improvement projects if applicable. Questions must be submitted in writing by May 26, 2026, and will be answered via addendum by May 28, 2026. A site visit can be scheduled for May 21, 2026, between 7:00 am and 3:00 pm. The contract will be awarded to the lowest responsive and responsible bidder.
The bid notice states that the vendor must begin work within ten days of the notice to proceed, and the project completion date will be confirmed after contract award if not specified. For the pour, the ideal scenario is July ****.
The City of Rockford intends to comply with the Local Government Prompt Payment Act. All invoices shall be submitted to the City of Rockford Property Maintenance Supervisor for review and approval that the work was satisfactorily completed.
The contract will be awarded to the lowest responsive and responsible bidder. The evaluation team will evaluate bids based on total bid price and the ability of the bidder to comply with specifications, using value analysis and life cycle costing where applicable.
No contract shall be awarded except to responsible firms capable of providing the specified product. Prior to contract award, firms may be required to show evidence of necessary capability, experience, facilities, equipment, and financial resources. For construction projects, bidders may need to be prequalified with the State of Illinois.
The City reserves the right to reject any bid, cancel any contract, and pursue other legal remedies for violations of laws, ordinances, rules, and regulations. Failure to comply with contract terms, including bond requirements, may result in bid rejection, retention of bid deposit as liquidated damages, or debarment for up to three years.
A site visit is optional and can be scheduled for May 21, 2026, between 7:00 am and 3:00 pm by contacting Mark Kalousek.
Firms wishing to protest bids or awards shall notify the Central Services Manager in writing within seven days after the invitation to bid opening.
Risks include late bids, failure to comply with specifications, providing false information, not submitting required forms, violating laws or ordinances, and failure to furnish required bonds. Bidders may be barred from future bidding opportunities.
