This RFP is for vacancy preparation services to expand a contractor pool. Key terms include payment within approximately 30 days upon full service completion and acceptance, with potential withholding for non-compliance. Dispute resolution procedures are detailed, including mediation, arbitration, or court action in Hamilton County, Ohio. Warranties cover service quality and compliance with laws. Contractors must maintain specific insurance coverages, including commercial general liability, professional liability, automobile liability, and workers' compensation. Background checks and drug screening are mandatory for employees. Contractors must provide uniforms and ID badges. The contract is non-exclusive. All costs are to be included in proposals, and prices must remain firm. The contract is subject to federal requirements and laws, including those related to equal employment opportunity, clean air and water, and buy America provisions. The Cincinnati Metropolitan Housing Authority (CMHA) reserves the right to reject any or all proposals, waive informalities, and terminate contracts for convenience.
The successful proposer agrees to deliver to the designated locations on or before the date as specified in the finalized contract. Failure to deliver on or before the specified date constitutes an event of default by the successful proposer.
CMHA will pay properly submitted invoices in approximately 30 days. Payment shall be contingent upon review and acceptance of the contractors deliverables by CMHA. CMHA may, in its sole discretion, withhold payments claimed by contractor for services rendered if contractor fails to satisfactorily comply with any term or condition of this contract.
Contractor represents and warrants that its services provided for under the terms of this agreement will be of good quality and consistent with the professional skill and care ordinarily provided by professionals performing the same or similar service and such services and materials shall be provided in accordance with generally accepted industry standards.
Contractor shall perform criminal history checks for Ohio, and 10-panel drug screening tests on all prospective employees performing work under this contract or coming onto a CMHA property and provide summaries of the results to the authority if requested.
Contractor is liable to CMHA for all actual and direct damages caused by contractor's default. In the event contractor fails to provide services or material as provided for in the contract documents, CMHA may substitute the services and/or material from a third party. CMHA may recover the costs associated with acquiring substitute services and/or materials, less any expense or costs saved by contractor's default, from contractor.
A pre-proposal conference or walk-through may be scheduled. Pursuant to HUD regulations, the pre-proposal conference or walk-through is not mandatory, but is recommended.
If the contractor does not agree with such action, the contractor shall have 10 days to dispute or protest, in writing, such action. If the contractor does not do so within the 10-day period, he/she shall have no recourse but to accept and agree with CMHA's position on the issue.
Failure to abide by the requirement to address all communication and correspondence pertaining to this RFP to the PO only may be cause for the authority to not consider a proposal submittal received from any proposer who has not abided by this directive.
