Wood Doors Government Bids & RFPs

Bids must be submitted to the village of scarsdale on or before the date and time indicated in the notice to bidders, which is Tuesday, September 8, 2026, at 2:00 p. m. e. s. t.

Payment for service will be made after presentation of all finished work, verification by the village and village design consultant, including submittal of all of the necessary asbuilt plans, test results and third party special inspections if applicable, and approval by the village treasurer of an executed claim submitted on company letterhead with an attached aia claim form or equal.

After the completion of the work and upon final payment, the village will retain five percent 5 of such payment for a period of twelve 12months to warranty against defective materials and workmanship.

The resulting contract shall be awarded to the lowest responsible bidder which submits a responsive bid.

Each bidder shall be skilled and regularly engaged in the class of work bid upon, and must submit a qualifications questionnaire and business reference sheet.

If the successful bidder fails to execute the form of contract within ten days after notice of award, bid check, cash or bond will be forfeited to the village of scarsdale as liquidated damages.

It is expected that bidders will make a personal inspection of the site and take measurements to obtain the necessary information as to the location, foundation material, space requirements, etc. , to enable them to make up their bids intelligently and to advantage.

The deadline for submitting a formal bid rfi is noon, monday, september 31, 2026.

Bids will not be accepted from firms which are debarred from bidding on public contracts, pleaded guilty to or, otherwise, been convicted of bid rigging or related criminal charges.

Delivery must occur within 60 days after contract award effective date. delivery: 60 days after contract award effective date.

Floor samples of accepted floors and color sample for windows must be provided. floor samples of accepted floors. color sample for windows.

A site visit is scheduled for June 30, 2026 at 1:00 pm EST. All companies interested in attending the site visit must submit the names and relevant identifying information of their designated personnel in advance.

Responses must be received by August 19, 2026, 10:30 am. responses to this ifb must be received august 19, 2026, 10: 30 am

Payment will be made in accordance with the pricing provided on exhibit c pricing sheet. a payment will be made by the hhs agency in accordance with the pricing provided on exhibit c pricing sheet.

The contractor shall guarantee all work against defects in workmanship and satisfactorily correct any such defects within a period of one year after completion of work. the contractor shall guarantee all work included in the purchase order against defects in workmanship and shall satisfactorily correct, at no cost to facility, any such defects that become apparent within a period of one 1 year after completion of work.

The award will be made to the bidder who provides the best value to the state of Texas, considering price and ability to meet requirements. all responses will be evaluated according to the following criteria: a bidder meeting or exceeding the requirements and specifications in accordance with this ifb b bidders ability to meet performance delivery requirements and c price.

The bidder must have relevant experience, and assigned personnel must have at least five years of relevant experience. the minimum experience required is five 5 years.

Failure to timely correct a nonmaterial deficiency may result in delayed payment or nonpayment as determined by the hhs agency. The contractors noncompliance or failure to timely correct the deficiency may result indelayed payment or nonpayment as determined by the hhs agency.

No specific mandatory or optional site visit is clearly detailed as a requirement in the provided text.

Questions or clarifications must be submitted by email to the sole point of contact by the deadline established in the procurement schedule cover page. questions or clarifications submission deadline august 12, 2026, 12: 00pm

Failure to properly and timely notify the sole point of contact of any ambiguity may result in waiving any claim of error or ambiguity. if bidder fails to properly and timely notify the sole point of contact, section 6. 1, of any ambiguity, conflict, discrepancy, exclusionary specification, omission or other error in the ifb, the bidder, whether awarded a contract or not: a shall have waived any claim of error or ambiguity in the ifb and any resulting contract,

The historical spend for the same or similar services is 50,**** for the period of September 01, 2026, to August 31, 2026. historical spend for the same or similar services is 50, **** for the period of september 01, 2026, to august 31, 2026.

The initial contract term will begin September 01, 2026, and expire August 31, 2027. any contract resulting from this ifb will begin september 01, 2026, and expire august 31, 2027.

Delivery must be made within 60 days after contract award effective date.

Floor samples of accepted floors. color sample for windows.