Borough Of Carlisle- Pa - Agency Bids & RFPs

Proposals should be delivered digitally and received by Jared Woolston no later than October 8, 2026.

The preferred practice of the borough is to pay upon completion of the work and receipt of the required report.

Selection criteria include firm experience (40 points), technical approach (20 points), budget and project timeline (10 points), and project timeline understanding (20 points).

All data collection must be accomplished by an ISA certified arborist with local knowledge of Pennsylvania tree species and five years of experience.

All questions must be submitted in writing to Jared Woolston no later than October 1, 2026, at 4:30pm.

Failure to submit proposals for both the tree inventory and the SUFMP shall disqualify an applicant.

The targeted cutover date is December 1, 2026, with a mandatory completion date no later than December 18, 2026. The targeted cutover date is December 1, 2026, with a mandatory completion date no later than December 18, 2026.

The proposal must include a detailed service level agreement (SLA) defining response times and coverage hours. The proposal must include a detailed service level agreement sla defining response timesand coverage hours.

Criteria for evaluation include qualifications, solution fit, capacity, and cost (total cost of ownership). Criteria for evaluation of proposals will be as follows: Qualifications: Experience with municipal government and public safety police environments. Solution fit: Ability to meet specific technical requirements recording, failover. Capacity: Ability to provide implementation and training on a timely basis. Cost: Total cost of ownership tco including acquisition and ongoing operating costs.

Vendors must be qualified telecommunications vendors and unified communications as a service (UCaaS) providers with the capability and expertise to provide a turnkey replacement. The borough of carlisle invites qualified telecommunications vendors and unifiedcommunications as a service ucaas providers who possess the capability and expertiseto provide a turnkey replacement of the boroughs existing phone system.

A pre-proposal conference will be held on July 24, 2026, at 2:00 PM at the Borough Municipal Building. Attendance is highly recommended. There will be a preproposal conference at the borough municipal building, 53 w. south street, carlisle, pa 17013. The conference will be held on july 24, 2026 at 2:00 pm.

Written questions to clarify matters relating to the RFP must be submitted no later than July 28, 2026, at 2:00 PM. A proposer may submit written questions to clarify any matters relating to this rfp no laterthan july 28, 2026, at 2:00 pm.

The borough reserves the right to reject any proposal that does not explicitly address the police department recording and redundancy requirements. The borough reserves the right to reject anyproposal that does not explicitly address the police department recording and redundancyrequirements.

The bid notice states all paving must be completed by august 14, 2026.

The bid notice states upon a receipt by the borough of any equipment, materials or products b confirmation that all work provided is in full compliance with the requirements of the specifications and c receipt by the borough of certification that all subcontractors have been paid, the borough shall make payment to the successful bidder within 30 days in the amount of the accepted bid amount, less any liquidated damages due to delay, as provided in paragraph 11, above and the executed agreement.

The bid notice states workmanship shall be guaranteed for twelve 12 months after project acceptance.

The bid notice states he borough of carlisle will award the bid to the lowest responsible bidder hereinafter called successful bidder.

The bid notice states esponsible bidder is defined as in the reasonable discretion of the municipal officials based upon considerations to include promptness, faithfulness and the capacity and ability to do the work according to plans and specifications, measured by, among other things, the quality of previous work, record of completing projects on time, history of payments to subcontractors and suppliers, maintenance of permanent place of business, adequacy of equipment and plant to do the work, technical experience and whether the bidder has a solid financial basis to guarantee contract completion.

The bid notice states he agreement to be executed by the successful bidder contains a penalty provision for failure to complete the project by the time stipulated in the agreement, which shall entitle the borough to deduct from the monies due or about to come due to the successful bidder an amount equal to 870 for each day of delay from the date of scheduled completion, said sum being fixed and agreed as liquidated damages which the borough will suffer by reason of such delay and not as a penalty.

The contractual deadline for completing the project is July 10, 2026, as stated in the bid notice: he deadline for completion of all ramps and curb installations is july 10, 2026.

The borough will make payment to the successful bidder within 30 days in the amount of the accepted bid amount, less any liquidated damages due to delay, as provided in paragraph 10, above and the executed agreement. upon a receipt by the borough of any equipment, materials or products b confirmation that all work provided is in full compliance with the requirements of the specifications and c receipt by the borough of certification that all subcontractors have been paid, the borough shall make payment to the successful bidder within 30 days in the amount of the accepted bid amount, less any liquidated damages due to delay, as provided in paragraph 10, above and the executed agreement.

The successful bidder warrants and guarantees to the borough that all materials and items supplied will be new, of good quality and free from faults or defects. he successful bidder warrants and guarantees to the borough that all materials and items supplied will be new, of good quality and free from faults or defects.

The borough of Carlisle will award the bid to the lowest responsible bidder. he borough of carlisle will award the bid to the lowest responsible bidder hereinafter called successful bidder.

A responsible bidder is defined as in the reasonable discretion of the municipal officials based upon considerations to include promptness, faithfulness and the capacity and ability to do the work according to plans and specifications, measured by, among other things, the quality of previous work, record of completing projects on time, history of payments to subcontractors and suppliers, maintenance of permanent place of business, adequacy of equipment and plant to do the work, technical experience and whether the bidder has a solid financial basis to guarantee contract completion. esponsible bidder is defined as in the reasonable discretion of the municipal officials based upon considerations to include promptness, faithfulness and the capacity and ability to do the work according to plans and specifications, measured by, among other things, the quality of previous work, record of completing projects on time, history of payments to subcontractors and suppliers, maintenance of permanent place of business, adequacy of equipment and plant to do the work, technical experience and whether the bidder has a solid financial basis to guarantee contract completion.

The agreement to be executed by the successful bidder contains a penalty provision for failure to complete the project by the time stipulated in the agreement, which shall entitle the borough to deduct from the monies due or about to come due to the successful bidder an amount equal to **** for each day of delay from the date of scheduled completion. he agreement to be executed by the successful bidder contains a penalty provision for failure to complete the project by the time stipulated in the agreement, which shall entitle the borough to deduct from the monies due or about to come due to the successful bidder an amount equal to **** for each day of delay from the date of scheduled completion, said sum being fixed and agreed as liquidated damages which the borough will suffer by reason of such delay and not as a penalty.

All questions must be submitted electronically to jeff bergsten, p. e. , ***@***. *. * no later than 1: 30 p. m. on february 20, 2026. all questions must be submitted electronically to jeff bergsten, p. e. , ***@***. *. * no laterthan 1: 30 p. m. on february 20, 2026.