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The Village of Villa Park is seeking to retain a qualified professional services team for the evaluation, programming, and design of improvements to an existing temporary fire station. The project involves assessing the current building, identifying operational and facility needs, and developing design solutions for a modern fire station. Services include existing conditions assessment, space needs analysis, facility layout evaluation, conceptual schematic design, and feasibility analysis. Additional services like phasing plans and grant application assistance may be authorized at the Village's discretion. Deliverables include reports and design drawings. The anticipated schedule includes an RFQ issuance on April 16, 2026, a preproposal meeting on April 29, 2026, questions due by May 1, 2026, and SOQ submission deadline on May 18, 2026. Firms must submit a statement of qualifications without fee information. Minimum qualifications include being licensed to do business in Illinois, at least five years of relevant experience, and experience with comparable governmental clients. Key personnel must include a dedicated project manager and a registered architect or licensed professional engineer. Evaluation will be based on project experience, qualifications of key personnel, understanding of scope, approach, references, and familiarity with codes. The selection process follows the Illinois Local Government Professional Services Selection Act. All questions should be submitted via email by May 1, 2026, to ***@***. *. * must be emailed by May 18, 2026. A mandatory in-person preproposal meeting and facility tour will be held on April 29, 2026.
The bid notice does not specify a delivery deadline for the services, but the Statement of Qualifications (SOQ) submission deadline is May 18, 2026, by 3:00 pm. The project kickoff is to be determined (TBD).
The bid notice states that firms will be evaluated based on relevant project experience, qualifications of key personnel, demonstrated understanding of project scope, approach and methodology, references, and familiarity with applicable codes and standards. The final selection will be based on overall qualifications and best fit for the project.
Firms must be licensed to do business in Illinois, have a minimum of five years of relevant experience, experience with comparable governmental clients, and at least one completed fire station or similar public safety facility within the last three years. Key personnel must include a dedicated project manager and a registered architect or licensed professional engineer with a minimum of three years of relevant experience.
An in-person preproposal meeting and facility tour will be conducted on April 29, 2026, at 10:00 am at the temporary fire department building. This will be the only opportunity to discuss the project in person and tour the facility.
The bid notice does not require the submission of samples.
Questions regarding this RFQ shall be submitted no later than 3:00 pm on May 1, 2026.
The bid notice does not specify an estimated total value for the services.
