Rochester City School District (RCSD) is seeking proposals for a comprehensive, cloud-based school transportation routing and management system. The system should support planning, optimization, dispatching, GPS integration, student tracking, fleet management, reporting, and family communication for over 30,000 students. Key requirements include integration with Powerschool, Frontline, RTS, and VEO GPS, robust routing capabilities, and digital accessibility (WCAG 2. 1 Level AA). Proposals are due by August 13, 2026. The selection will be based on best value, considering financial evaluation, product match, consultant quality, references, and program value-add.
Proposals must be received no later than 2:30 p. m. Eastern Standard Time, August 13, 2026. proposal deadline august 13, 2026 2:30 p. m. est
Payment terms are Net30. Late fees and interest penalties will not be allowed. payment terms are net30. late fees and interest penalties will not be allowed.
The vendor selection will be evaluated on the following criteria: financial evaluation 25%, product match with desired outcomes 35%, quality of contracted consultants 25%, references 5%, program value-added enhancement 5%, MWBE outreach program 5%. he vendor selection will be evaluated on the following criteria: financial evaluation 25% product match with desired outcomes 35% quality of contracted consultants 25% references 5% program valueadded enhancement 5% mwbe outreach program 5%
Qualified respondents should demonstrate experience serving large K12 public school districts and provide a proven platform. qualified respondents should demonstrate experience serving large k12 public school districts and provide a proven platform
Late fees and interest penalties will not be allowed. late fees and interest penalties will not be allowed.
A pre-proposal conference (virtual meeting/call) will be held on Thursday, July 30, 2026. a preproposal conference virtual meetingcall will be held on thursday, july 30, 2026
Vendor questions must be submitted via email by noon EST on July 21, 2026. all questions must be submitted via email to name ***@***. *. * by noon est on july 21, 2026.
Failure to provide mandatory proposal deliverables may result in disqualification. failure to provide these items may result in the disqualification of the proposal
