Guest Experience Government Bids & RFPs

The submission deadline for proposals is August 5, 2026, at 3:00 PM local time. The event itself will run from December 3rd to December 20th, 2026.

Invoices must be itemized to match approved bid proposal price sheets and accompanied by all mandatory backup documentation. The city reserves the right to withhold payment on disputed invoice portions.

This contract will be awarded under a best value evaluation framework to the responsive and responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration both technical merit and cost. It will not be awarded solely on the basis of the lowest price.

Bidders must submit fully executed, signed, and completed copies of mandatory statutory certifications and background forms, including a Statement of Bidder's Qualifications and Vendor Responsibility Form Questionnaire. The city seeks a qualified event design and planning firm with proven performance in similar projects.

Any unauthorized communication violating the cone of silence shall result in the immediate disqualification of the offending bidder's proposal as nonresponsible and may lead to temporary or permanent debarment from future municipal bids.

A mandatory site walkthrough will be held on July 22, 2026, at 10:00 AM at 29 Le Count Place, New Rochelle, NY ****.

Failure to submit all required executed documents at the exact time of bid opening is a fatal defect that cannot be cured and will result in immediate rejection as nonresponsive. Violations of the cone of silence can lead to disqualification and debarment.

Proposals are due by October 14, 2026, at 3:00 PM. submission of proposals due by 3:00 pm october 14, 2026

Bidders should propose a competitive franchise fee royalty structure, with historical rates of 10% for general sales and 5% for restaurant sales. proposed royalties: a percentage of gross sales historically 10 for general sales and 5 for restaurant sales.

Proposals will be evaluated based on qualifications, approach, experience and references, and proposed financials. The following criteria will be used in the evaluation of the potential consultants: 1. Qualifications 2. Approach 3. Experience and references 4. Proposed financials

Proposers must provide specific information on experience, licensing, bonding, insurance, certifications, and training. They must also demonstrate regulatory experience, utility management certifications, and financial capability. Provide specific information concerning the proposers experience with the services specified in this rfp. Provide evidence of licensing, bonding, insurance and any relevant certifications and training.

A mandatory pre-bid walk-through will be held on September 15, 2026, starting at 11:00 AM at **** W A Barr Rd, Mt. Shasta, CA **** prebid walk through 11:00 am starting at **** w a barr rd, mt. shasta, ca ****

The deadline to submit questions is September 29, 2026. september 29, 2026 deadline to submit questions

Proposals that are incomplete, irregular, or conditional may be rejected at the district's discretion. A proposal, which is in any way incomplete, irregular or conditional, at the districts discretion, may be rejected.

The preferred training window is mid-August 2026 through late September 2026. The proposal due date is July 14, 2026.

Vendors must demonstrate substantial experience working with and in partnership with the deaf community, including culturally and linguistically appropriate, community-centered approaches to service delivery.

The deadline for questions is end of day CST on July 7, 2026.

Late submissions will not be accepted.

Proposals must be received by 2:00 p. m. CST on July 15, 2026. Proposals must be received by 2:00 p. m. CST on July 15, 2026

Payment will be made only for services authorized and performed. Payment will be made only for services authorized and performed.

Proposals will be evaluated based on service approach and methodology (30%), relevant experience (20%), creative exercise (20%), personnel and firm qualifications (10%), references (10%), and pricing (10%). Proposals will be evaluated based on the following criteria: Criteria Weight Service Approach Methodology 30 Relevant Experience 20 Creative Exercise 20 Personnel Firms Qualifications 10 References 10 Pricing 10 Total 100

Proposers must be qualified entertainment and production service providers. The zoo may evaluate proposer responsibility, including financial capacity, integrity, and performance history. The zoo may evaluate proposer responsibility, including financial capacity, integrity, and performance history.

A protest concerning the terms, conditions, or specifications must be filed within five business days after the basis of the protest is known or should have been known. A protest concerning the terms, conditions, or specifications of this solicitation must be filed within five 5 business days after the basis of the protest is known or should have been known.

Unauthorized contact with zoo employees regarding the solicitation may result in disqualification. Unauthorized contact may result in disqualification.