Camp Lighting Government Bids & RFPs

The contract completion date is 180 days after award.

The basis for award is lowest price.

Only M&R MACC contractors listed on the general requirements cover page may submit a proposal for this project.

Liquidated damages are $220 per calendar day.

A site visit is scheduled for July 23, 2026, at **** shall meet at building WC100 on the loading dock rear of the building.

Failure to submit a required bid bond by the deadline will result in your proposal being removed from consideration.

The estimated cost range is between $100,000 and $250,000.

The bid closing date is July 30, 2026, at 02:00:00 PM CT.

The contractor shall guarantee all public improvements for a period of one 1 year after the date of final acceptance by the city.

The intent is to award a primary contract based on low bid that meets or exceeds specifications.

Bids are solicited from qualified contractors.

If a bidder refuses to enter into a contract, the city of Grapevine will retain the bid security as liquidated damages, but not as a penalty.

A site visit to observe the entire scope of the project is recommended. It is each individual contractor's prerogative to visit the site. There is no scheduled site visit organized by the city.

All questions regarding the terms, conditions or specifications of this bid must be submitted by 10:00 a. m. CT, July 22, 2026, through the eBid system.

If a bidder refuses to enter into a contract, the city of Grapevine will retain the bid security as liquidated damages.

The contractor shall begin performance within 10 calendar days and complete it within 365 calendar days after receiving award, notice to proceed. The period of performance for this project is anticipated to be 365 days.

The contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice.

The document references FAR clause ****, Warranty of Construction, which implies a warranty period for the construction work.

The document mentions basis for award but does not explicitly state the criteria. It is a total small business set-aside.

The contractor must be a qualified contractor and a Design-Build Entity (DBE). Key personnel include a Project Manager, Site Superintendent, and Safety Manager. Contractors must comply with NIST's site-specific safety plan requirements and homeland security presidential directive HSPD-12.

The document mentions liquidated damages for unpaid wages and potential termination for default if the contractor fails to prosecute the work with sufficient diligence.

A site visit is mandatory and scheduled for Tuesday, July 21, 2026, at 1:00 PM at Building 25. A list of individuals attending must be submitted by Friday, July 17, 2026.

Failure to comply with safety regulations, security requirements, or the terms of the contract, including timely submission of deliverables and adherence to the schedule, could lead to disqualification or termination.