Car Parts Government Bids & RFPs

The bid must be received in the Procurement Division prior to the due date and time of Wednesday, April 29, 2026, at 2:00 p. m.

The successful bidder shall submit an invoice to the county at the prices bid. An original invoice shall be submitted to the appropriate user division. The county's payment of an invoice shall not constitute evidence of the county's acceptance of the bidder's performance of the service or the county's acceptance of any work.

The bidder agrees that the goods furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable goods, and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the county by any other provision of this bid.

As the best interest of the county may require, the right is reserved to make awards by individual item, group of items or as indicated in the special conditions to reject all bids or waive any minor irregularities in bids received. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered: vendors evaluation quality of performance on previous projects. The ability, capacity, equipment and skill of the bidder to fulfill the contract. Whether or not the bidder can fulfill the contract within the time specified, without delay or interference. The character, integrity, reputation, judgment, experience and efficiency of the bidder. The previous and existing compliance by the bidder with laws and ordinances relating to the contract. The sufficiency of the financial resources to fulfill the contract to provide the goods andor services. The quality, availability and adaptability of the suppliers or contractual services to the particular use required. The ability of the bidder to provide future maintenance and service, as required or needed. The number and scope of conditions attached to the bid.

Vendor must have been in business under the same FEIN number for the past two 2 years. Vendors must possess a Polk County local business tax receipt (fka business license) in order to do business with the county. Vendor must provide three 3 references from clients in which the bidder has performed similar size and scope services as the prime vendor, within the past three 3 years. Submit a résumé of the persons who will be assigned to supervise work performed under this bid. Submit a copy of the current Underwriters Laboratories UL 674 certification for hazardous location motor repairs in bidder's legal name. The bidder's repair facility must be within a 100-mile radius of the Polk County Utilities warehouse.

If the vendor neglects, fails or refuses to complete the work within the time specified, or during any proper extension granted by the county, then the vendor shall pay the county the sum of one hundred dollars (****), for each and every calendar day that the vendor is in default after the time stipulated in the approved work proposal for completing the work.

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder's expense.

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the Procurement Division within three (3) working days of the notice of recommended award mailing date.

The bid notice states that interested parties who consider themselves qualified are invited to submit a response by April 20, 2026, 3:00 PM Eastern Standard Time.

The bid notice states that potential sources shall be capable of furnishing all labor, materials, facilities and equipment required to accomplish the new manufacture of the item s, and may be responsible for supply chain management, logistics planning, forecasting production requirements, long lead time parts procurement, diminishing manufacturing sources and material shortage issues, and shipping serviceable assets.

The bid notice states that the unit prices will be established at the time of a contract award.