Car Loan Government Bids & RFPs

Delivery of items must be made on time to city parish final destinations within East Baton Rouge Parish.

Payment terms are Net 30. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

All workmanship and materials must have at least one 1 year guaranty, in writing, from the date of delivery and/or acceptance of the project. The simulator package includes a one-year limited warranty.

The city parish reserves the right to evaluate bids and award items separately, grouped or on an all or none basis, to accept the bid which is in the best interest of the city parish, and to reject all proposals if that is in the best interest of the city parish.

Vendors must be registered on the Tyler Technologies MUNIS system (VSS) and upload a completed W9 form. If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license and/or permit issued by the city-parish shall be supplied by the successful vendor, if applicable.

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the purchase order or contract. Late deliveries or unsatisfactory performance may be cause to cancel the purchase order or contract.

Representative samples shall be submitted upon request, if appropriate.

Protests with regard to the specification documents will not be considered after bids are opened.

Any violation of the code of ethics shall be grounds for disqualification of bid or cancellation of contract. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non responsive and subject to rejection. Failure to acknowledge receipt of addenda if any shall render the bid non responsive and subject to rejection.

Bids are due on or before 10:00 a. m. , local time on July 8, 2026.

The successful bidder will be required to furnish a maintenance and guarantee bond for a period of one year from the date of approval of the final estimate.

The owner, at its sole discretion, reserves the right to award to the bidder who will best serve the interest of the owner. However, it is the intention of the owner to award to the low total bid to one bidder.

Bidders must be fully capable, both financially and with regard to experience, to perform the work satisfactorily. The owner may require bidders to furnish performance records, plant descriptions, equipment lists, project descriptions, financial statements, and current contract lists.

Liquidated damages will be assessed at **** for each calendar day the work is not completed within the stipulated time for substantial completion (120 days after notice to proceed) and for each day beyond the final completion date.

A mandatory virtual pre-bid meeting is scheduled for Thursday, June 25, 2026, at 1:00 p. m. via Microsoft Teams. Bidders are also instructed to personally inspect the site before submitting a proposal.

Questions from bidders will be received up to six days before bidding through the bidnet website.

Proposals submitted by bidders who have been debarred, suspended, or made ineligible by any federal agency will be rejected. The owner also reserves the right to reject the bid of any bidder if the owner believes it would not be in the best interest of the project to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified, of doubtful financial ability, or fails to meet any other pertinent standard or criteria.

Contractors must be registered with the Systems for Award Management (SAM). mrc requires that all contractors doing business with the acquisition office must be registered with the systems for award management sam.

The service agreement includes one preventive maintenance visit onsite by qualified technicians. specifically, an annual service agreement which includes one preventive maintenance visit. . . will be serviced onsite by qualified technicians

Failure to register in SAM will make a vendor ineligible for an award. o award can be made unless the vendor is registered in systems for award management.