Asphalt Safety Government Bids & RFPs

Quotes will be accepted up to June 4, 2026, by 5 PM.

Permanent asphalt patches shall carry a minimum 1 year warranty on workmanship and materials. Any failures, settlement, or defects identified during the warranty period shall be corrected at no additional cost to the city.

Contractors shall be properly licensed in the Commonwealth of Virginia and shall maintain insurance coverage acceptable to the City of Danville.

Questions will be accepted up to May 27, 2026, by 5 PM.

The accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under title 18. 2, chapter 12, **** of the Code of Virginia, **** as amended. Furthermore, I understand that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the Virginia Government Bid Rigging Act, the Virginia Antitrust Act, and federal law, and can result in fines, prison sentences, and civil damage awards.

The bid notice states that a pre-bid conference will be held in person on May 7, 2026, at 2:00 PM CT at William P. Hobby Airport **** Airport Blvd, Houston, Texas **** in Hobby Conference Room A, located on the ticketing level near the Delta checkin counter.

The contract documents require that all work be substantially complete by September 20, 2026, with final completion by October 20, 2026.

The city now makes payments through electronic transfers. The successful bidder will be asked to complete the direct payment authorization ACH form upon contract award.

It is the intent of the city to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be fair and reasonable, and to be in the best interest of the city, and does not exceed the appropriated funds available.

Only those qualified prime contractors selected from the previous prequalification process will be allowed to participate in this invitation for bid.

Failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are $1,**** per day.

It is the responsibility of each bidder, before submitting a bid, to visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project.

Any questions must be submitted in writing by email to heidi ellis, senior procurement agent at ***@***. *. * questions must be received no later than 2:00 p. m. , MDT, June 2, 2026.

Failure to monitor the Rocky Mountain e-Purchasing system for any addenda may lead to reliance on incomplete, inaccurate, or out of date information when submitting bids, subjecting such bids to automatic disqualification from consideration.

The estimated cost for this project is from $800,**** to $800,****.

All proposals must be delivered in a sealed envelope marked BID and stating Schenectady County Board of Elections Exit Stair and Door, **** to the Purchasing Agent no later than June 18, 2026, at 2:00 PM.

The bid notice does not explicitly state payment terms. However, it mentions that Schenectady County operates a formal purchase order system and vendors will not be paid without a purchase order.

The bid notice does not explicitly state warranty terms for the overall project. However, Section 05 51 19 Metal Grating Stairs mentions a one-year warranty for equipment against defects in materials and workmanship. Section 07 92 00 Sealants mentions a two-year warranty for interior sealants and a five-year warranty for polyurethane exterior sealants, and a twenty-year warranty for silicone exterior sealants.

Bids will be evaluated based on lowest total bid cost and projected timetable for completion of services, completeness of the bid, and bidders demonstrated capabilities and professional qualifications.

Schenectady County may make investigations it deems necessary to determine the responsibility of any bidder to perform the work. The county reserves the right to reject any bid if an investigation of the bidder fails to satisfy the county that the bidder is responsible and can carry out the obligations of the contract.

The bid notice does not explicitly detail penalties for non-compliance. However, it mentions that if a contractor fails to execute and deliver the contract and furnish the required contract security within fifteen days of the notice of award, the county may annul the notice of award and the bid security will be forfeited.

A pre-bid walkthrough will be held on June 4, 2026, at 2:00 PM, at the Schenectady County Board of Elections building at **** Hamburg Street, Schenectady, NY 12303. Those interested are asked to meet in front of the facility.

The bid notice does not explicitly state if samples are required. However, Section 01 33 00 Submittal Procedures mentions that samples may be submitted for verification purposes.

The last date for questions to be submitted regarding this project is June 9, 2026, at 2:00 PM. Questions should be submitted to purchasing@schenectadycountyny. gov.

Bids may be rejected if the bidder cannot show that it has the necessary ability, plant and equipment to commence the work at the time prescribed and thereafter to perform and complete the work at the rate or within the time specified. A bid may also be rejected if the bidder is already obligated for the performance of other work which would delay the commencement, performance or completion of the work.

The bid notice does not explicitly state an estimated total value for the project.

The site work bid package has a start date of June 15, 2026, and is to be completed by July 17, 2026. The repair work bid package has a start date of July 27, 2026, and is to be completed by August 21, 2026.

The bid notice states that monthly payments may be made by the owner to the contractor, with 95 percent of each estimate paid prior to project completion. Five percent of the contract amount will be withheld until final acceptance, submission of an affidavit of wages paid, and receipt of applicable releases.

The contract documents state that the contractor warrants to the owner and architect that materials and equipment furnished will be of good quality and new, and that the work will conform to the contract documents and be free from defects, except for those inherent in the quality of the work permitted by the contract documents. The contractor's warranty excludes remedy for damage or defect caused by abuse, alterations not executed by the contractor, improper or insufficient maintenance, improper operation, or normal wear and tear.

Bids will be on a lump sum basis awarded to the lowest responsive bidder.

In accordance with state law, bidders are required to have a current Washington State contractor's license at the time of submitting bids.

The bidder accepts the provisions of the contract agreement as to liquidated damages in the event of failure to complete the work on time. Liquidated damages shall be assessed at $500/day.

The bid form states that the bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work.

The bid notice does not explicitly state a deadline for challenging the bid process or results.

Any discrimination shall be deemed a violation of this bid and shall render this bid subject to forfeiture. Failure to comply with the drug-free workplace act or enforce these requirements can result in immediate contract cancellation. Failure to comply with requirements regarding felony crimes against children can result in immediate contract cancellation.