Asphalt Safety Government Bids & RFPs

The bid notice states that sealed proposals must be received no later than 2:00 PM, May 20, 2026.

The bid notice states that one block payment shall be made when all work is completed.

The bid notice states that all labor, materials, and equipment shall be unconditionally warranted for one year from the issuance of the inspection green tag.

The bid notice states that proposals will be evaluated for completeness, content, experience with similar projects, ability of the offeror and its staff, and cost. Award of a contract to one offeror does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous to the county.

The bid notice defines a qualified vendor as one who meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance, and service contained within these specifications. The county requires a minimum of ten years of experience, and prospective vendors must supply at least five references from government agencies and/or private firms for which it has done similar or related work during the past three years.

The bid notice states that failure to satisfactorily perform the services required by the contract for the project will be grounds for Harnett County to declare the successful bidder in default. Unless otherwise provided herein, the contract may be canceled or annulled with a 30-day notice by Harnett County in whole or in part by written notice of default to the bidder upon nonperformance or violation of contract terms. An award may be made to another bidder for services specified, or they may be purchased on the open market, and the defaulting contractor shall be liable to Harnett County for costs to the county in excess of the defaulted contract prices.

The bid notice states that a pre-bid conference shall be held in front of the Harnett County Facilities Building at 9:30 AM, May 12, 2026. The vendor certifies that they have conducted a site visit and are aware of prevailing conditions associated with performing these services.

The bid notice states that if a dispute cannot be resolved between the parties within thirty days after delivery of notice, either party may elect to exercise any other remedies available under the contract, or at law.

The bid notice states that all work under this contract must be completed by May 30th, 2026.

The bid notice mentions partial payments will be made at least once each month based on estimates of work performed, with a 10 percent retainage. It also states that the prime contractor agrees to pay each subcontractor within fifteen days of receiving payment from the City of Presque Isle.

The contract includes a general guarantee that the contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one year from the date of final acceptance of work, unless a longer period is specified.

The bid notice states that proposals will be compared on the basis of the summation of the products obtained by multiplying the estimated quantities shown in the proposal by the unit bid prices, and the award shall be made to the lowest, qualified bidder whose proposal conforms to the cited requirements.

Each bidder shall furnish the owner satisfactory evidence of his/her competency to perform the proposed work, including past experience, available equipment, and financial responsibility, which should be submitted at the time of bid opening.

Liquidated damages have been established at $500 for each and every calendar day the work remains incomplete. The contractor is also responsible for costs incurred by the owner for engineering field work and inspection beyond the completion date.

The bid notice states that the bidder is expected to carefully examine the site of the proposed work.

The bid notice mentions that the engineer may require shop drawings and/or samples for any materials or equipment to be furnished or for any construction methods to be employed, and no work will be allowed to proceed until these are approved.

The bid notice states that the contractor will be allowed 1 week in which to file a written protest setting forth his/her objections to the engineer's weekly statement of contract time charged.

The deadline for DPS to receive bids is April 30, 2026, at 5:00 p. m. Central Time. The bid notice states, dps will only accept electronic responses received by the date and time indicated in this solicitation document.

The bid notice suggests that DPS recommends contractor receive payments by electronic funds transfer (EFT). It also states, The final contracted pricing and payment structure will represent contractors sole compensation under the contract.

The bid notice requires the contractor to respond to any warranty call concerning this project within a 48-hour time period and to replace defective products within 30 days after receipt of notification. The text states, dps requires contractor to respond to any warranty call concerning this project within a 48hour time period. For any warranty call issued, contractor will have 30 days to replace defective products after receipt of notification by dps that a warranty issue exists.

DPS will evaluate responses in accordance with the best value standard. The bid notice states, dps may award one or more contracts resulting from this solicitation to a responsible bidder whose bid is best value under the evaluation criteria in this solicitation.

Bidders must demonstrate their financial resources and ability to perform the services. The bid notice mentions, upon request, bidder must provide evidence of its financial resources and its ability to provide the commodities or perform the services for which bidder is submitting a response.

The bid notice mentions that DPS may pursue and enforce remedies for false statements, including disqualifying a bidder's response or canceling a contract. It states, dps may pursue and enforce any available remedies against the bidder for making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of texas debarment.

A prebid site visit is scheduled for April 16, 2026, at 11:00 a. m. at the Waxahachie Area Office. The bid notice states, A prebid site visit will be held at the waxahachie area office, **** east main, waxahachie, tx ****, at 11:00 a. m. on april 16, 2026.

The last day to submit written questions for clarification is April 17, 2026, at 5:00 p. m. CST. The bid notice states, last day to submit written questions for clarification to dps **** 5:00 pm cst.

The deadline for proposal submittal is April 2nd, 2026, at 12:00 PM noon. Specific task deadlines are outlined in Appendix A, such as the Existing Conditions Assessment by 9/11/2026, Draft Plan Submittal by 12/11/2026, NEPA Submittal by 3/5/2027, Final Plan Draft Submittal by 6/4/2027, Final Plan Final Submittal by 8/20/2027, and Final Plan Adoption by 10/8/2027.

The contract shall be structured as a cost-reimbursable agreement with a not-to-exceed amount. Reimbursements shall be based solely on actual, documented, and allowable costs in accordance with 2 CFR Part 200 and FHWA requirements. Invoices shall include detailed labor hours, billing rates, and itemized direct expenses. Payments shall not be based on percentage-of-completion or lump-sum milestones. Monthly reimbursements will be processed after receiving reimbursement from FHWA.

Consultants' proposals will be evaluated by the City's Advisory Committee based on a scoring rubric totaling 100 points: Technical Expertise/Project Understanding (30 points), Relevant Project Experience (20 points), SS4A Federal Grant Experience (20 points), Schedule/Workload Capacity (20 points), and Public Engagement/Stakeholder Coordination (10 points).

Firms or teams of firms must have a capable and demonstrable background in traffic planning and engineering. They must be prequalified by MaineDOT in specific categories, be familiar with administering US DOT grant programs including the SS4A grant, and have sufficient resources. Specific prequalified categories include Public Engagement Methods, Regional Planning Studies, Planning/Feasibility Studies, Intelligent Transportation Systems, and various design and data analysis categories.

The RFP mentions a section on Misconduct which asks to list citations or notices of violation issued to the organization or employees in the last five years for labor law, environmental law, or safety law violations, as well as any proposed or pending litigations or unresolved claims. However, specific penalty clauses for project delays or non-performance are not explicitly detailed in the provided text.

Questions regarding this RFP shall be submitted no later than 12:00 PM noon on March 18th, 2026. All questions and answers shall be posted to the city's website by 12:00 PM noon on March 26th, 2026.