Sealed bids due November 12, 2026 at 2:00 PM CST for bulk fuel delivery services. Contract for 12 months with up to 4 one-year renewals. Delivery within 24 hours of notification. Payment per Texas Prompt Payment Act within 30 days. Firm pricing with escalation based on PPI. Insurance required. Vendor provides storage tanks at no cost. No minimum purchase guaranteed.
Deliveries must be made within 24 hours after receiving notification. The vendor shall make deliveries within twentyfour 24 hours after receiving notification to deliver fuel, unless the city requests a shorter or longer delivery time.
Payment within 30 days per Texas Prompt Payment Act. The city will pay vendor within thirty days after acceptance of good or materials delivered, or the day of receipt of a correct invoice, whichever is later.
Products warranted against defects for at least 12 months from acceptance. The products specified shall be warranted against defects in material or workmanship for a period of not less than twelve 12 months from date of acceptance by the city.
Award to lowest responsible bidder or best value. A contract may be awarded to either the lowest responsible bidder or the bidder who provides goods or materials at the best value for the city.
Bidders must furnish evidence of ability to provide bulk fuel delivery services. Bidders shall, at the city's request, furnish satisfactory evidence of their ability to furnish diesel bulk fuel delivery services in accordance with the terms and conditions of this specification.
Failure to deliver may result in procurement elsewhere and billing difference. If the delivery is not accomplished within the specified time frame, the city reserves the right to procure the diesel fuel elsewhere and may bill the vendor the difference between the contract price and the total cost of fuel purchased from another source.
Samples may be requested by the city. Samples of items shall be furnished, if requested by the city, without charge, and if not destroyed, shall upon request be returned at the bidders expense.
Failure to provide posted terminal rack price documentation may disqualify bid. Posted terminal rack price documentation, verifying the posted terminal rack price, shall be furnished with the bid or the bid will be disqualified.