Camp Packing Government Bids & RFPs

Qualifications and proposals are due by August 11, 2026, 3:00 PM MST via electronic submittal.

Submittals will be evaluated based on firm information/qualifications (25 points), fee proposal (30 points), CJIS qualifications (20 points), and previous experience/references (25 points).

Firms must provide a brief history, contact information, insurance certificate, description of claims/lawsuits, experience with similar facilities, staff quantity, notice to secure crews, and a list of exclusions.

Submissions received after the specified date and time will not be accepted. Failure to comply with CJIS requirements or provide necessary documentation may also lead to disqualification.

Deliveries shall be f. o. b. destination and completed within five 5 days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it is legible and contains all required information. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

It shall be the bidder's responsibility to prove to the satisfaction of the city that they maintain adequate stock to properly service the account of the city and make deliveries within the time stipulated herein.

If the contractor fails to deliver within the time period, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess above bid costs to the delinquent contractor.

Samples requirement: yes, if requested. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bidder who fails to demonstrate sufficient facilities and experience to perform the services as specified herein. Bidders who are in arrears or in default to the city of Rochester upon any debt or contract, or who are defaulters, as surety or otherwise, upon any obligation to the city or have failed to perform faithfully within the prior two 2 years of any contract with the city may be disqualified.

The city has spent approximately $2,000 per year on this contract.

The delivery schedule for the services is 364 calendar days from the date of award. The period of performance is from June 1, 2026, to May 31, 2030.

Payment will be made by the government. The solicitation incorporates by reference FAR ****, Payment by Electronic Funds Transfer-System for Award Management.

The bid notice states that All warranty repairs will be completed under flow testing charge.

Award will be made utilizing price and other factors source selection method, specifically on a Lowest Price Technically Acceptable (LPTA) basis, factoring in price and the non-price factors of technical capability, and past performance.

The contractor shall be a certified Scott technician and possess strong communication skills. Offerors must meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Failure to meet a requirement of the solicitation will result in a quote being excluded from consideration. An unfavorable adjudication of the contract employees investigation will result in immediate termination.

The total estimated value for this acquisition is $12,500,****.

The bid notice does not specify a delivery deadline for the services.

The bid notice does not specify payment terms.

The bid notice does not specify warranty information.

The bid notice does not specify the award criterion.

The bid notice does not specify qualification requirements.

The bid notice does not specify penalties.

The bid notice does not mention a site visit.

The bid notice does not require sample submission.

The bid notice does not specify a challenge deadline.

The bid notice does not state the estimated value.