Sealed proposals are invited for the furnishing and cleaning of work uniforms for various departments of the Town of Ramapo. Bids will be received until September 10th, 2026, at 11:00 a. m. at Ramapo Town Hall. The contract period is for one year, with an option to extend for an additional year. Bidders must submit a bid for all three components. A sample of one complete set of garments is required with the bid. Delivery of all new uniforms shall be within 30 working days after contract signing. The successful bidder will be responsible for measuring employees and replacing ill-fitting garments. Cleaning services for garments will be returned within one week. Billing will be on a monthly basis. A bid bond or irrevocable letter of credit in the amount of $3,**** is required. The award will be made to the lowest responsible and responsive bidder.
All uniforms specified, both summer and winter completely new, shall be delivered within thirty 30 working days after the signing of the contract.
Billing will be on a monthly basis. On or before the first day of each month, the contractor must submit to each individual department receiving uniform rental service, a voucher using the towns standard form, for service provided in the preceding month.
The contractor warrants and represents that it is an equal opportunity employer. Garments which do not fit properly must be replaced with those of proper fit at no additional cost to the town. Any garment beyond repair, whether cleaned by bidder or not cleaned by bidder, must be replaced immediately, at no additional cost to the town.
An award will be made to the lowest responsible and responsive bidder.
Only qualified bidders who have adequate experience, finances, equipment and personnel will be considered in making awards, based upon qualifying data submitted with the bid proposal.
If the successful bidder fails to maintain adequate service to the town at all times during the period of the contract, the town of ramapo reserves the right to purchase these services elsewhere, and any excess cost to the town must be absorbed by the successful bidder.
Bidder shall submit with his bid, as a sample, one 1 complete set of garments to be furnished. A bid will not be considered if it does not comply with this requirement.
No bidder may withdraw hisherits proposal within fortyfive 45 days after the date set for the opening there for, but may withdraw hisherits proposal at any time prior to the scheduled date for the opening of proposals.
If the contractor, any officer, director or any party holding a controlling interest defined as five 5 percent or more, or in the case of a corporation any stockholder owning five 5 percent or more of the outstanding shares is convicted of a crime, excluding class b and unclassified misdemeanors as defined under the new york state penal law and its equivalent in any sister state or under federal law related to the subject matter of this agreement or if a related or affiliated company, partnership or corporation is convicted of a crime, excluding class b and unclassified misdemeanors as defined under the new york state penal law and its equivalent in any sister state or under federal law related to the subject matter of this agreement, after this agreement is fully executed, the town shall have the right to terminate this agreement without penalty.
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