Stage Lighting Biddings - Procurement Opportunities

Sealed bids are solicited for the LSU Shaver Theater Lighting Upgrade project. Bids must be submitted electronically to ***@***. *. * by 11:00 AM CT on May 22, 2025. The bid must be submitted as a single file or multiple files, each clearly labeled. The maximum email attachment size is 125 MB. The winning bidder will be responsible for installing, configuring, and testing all equipment, and providing end-user training by August 8, 2025. The project involves upgrading the Shaver Theater entertainment lighting system from etcnet2 to etcnet3 communication and control protocol. The successful bidder must be an ETC dealer, certified technician, and authorized service provider. Documentation of certification must be included in the bid response. The university intends to award all items on an all-or-none basis to the overall lowest responsive and responsible bidder. The bid price for each item must be quoted on a net basis and FOB LSU destination, inclusive of all delivery charges. Suppliers must be enrolled in the university's new procurement system. Suppliers must complete the online supplier registration form and submit the required IRS W-9 or W-8 form. Suppliers must include all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local sales and use taxes. The university reserves the right to reject any or all bids and to waive any informalities. The issuance of an official LSU purchase order or notification of award letter constitutes the university's acceptance of a bid. Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment purposes. Any substitutions require prior approval of the procurement office. The university shall be entitled to audit the books and records of a supplier or any subcontractor under any negotiated contract or subcontract. The supplier shall be responsible for making timely delivery in accordance with its quoted delivery terms. Failure to deliver within the specified time will constitute a default. Invoices must reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date, etc. The supplier shall not assign, sublet, or transfer its contractual responsibilities or payment proceeds to another party without prior written consent. The university reserves the right to cancel any contract for cause, including failure to deliver within the specified time, failure of the product or service to meet specifications, misrepresentation by the supplier, fraud, or other breach of contract. The university has the right to cancel any contract for convenience by giving 30 days written notice.

The USAF Band needs production services for their Independence Day celebration in 2025. The services include staging, lighting, sound, video, labor, and logistics. The event will be held on Pennsylvania Avenue NW between 12th and 13th street NW. The contractor must have at least 20 years of experience in building stages for outdoor events. The contractor must provide a lighting designer and director of video with specific experience requirements. The production schedule is 4 months long, with load-in and load-out dates and times specified. The contractor must work with the DC permitting department to ensure all requirements are met from a structural, electrical, and logistics perspective. The contractor must provide 2 portable restrooms for production personnel use.