Pin Management Government Bids & RFPs

Contractor shall provide a five 5 years warranty covering service calls, repairs, replacement of door/hinge, lock, key, and parts/labor for safe maintenance. contractors fiveyear manufacturer warranty shall include repair or replacement of all safe components with the same or comparable model and shipping cost to the original purchase address, at no additional cost to the government.

Award will be made using the lowest price technically acceptable lpta selection process.

Proposals must be received no later than 4:00 p. m. on Friday, August 7, 2026. Proposals received after the time specified will not be opened.

Responder will invoice the county monthly. Payments will be processed within sixty (60) days of receipt of the invoice with requested supporting documentation and approval. The county will pay the proper amounts due the vendor within sixty 60 days of receipt by the county of the vendors invoice with the requested supporting documentation and approval of the vendors invoice by the department head and the ulster county comptroller.

Proposals will be evaluated based on: overall plan (35 points), fee/pricing (30 points), qualifications and experience (25 points), and understanding of county's goals (10 points). The submitted proposals will be evaluated based on the following criteria: overall plan to provide required services 35 points. . . Feepricing proposal 30 points. . . Qualifications and experience 25 points. . . Understanding of countys goals and objectives 10 points.

Each responder must provide a statement of qualifications, including company history, professional qualifications, prior experience, demonstrated capabilities, regulatory compliance, fiscal solvency, management structure, and ability to recruit/retain staff. Resumes and at least three references for similar projects are required. Each responder will provide the history of their company, describe their professional qualifications, prior experience in similar projects, demonstrated capabilities. . .

Proposals may be rejected if the responder fails to comply with pre-qualification regulations, has a history of incomplete or unsatisfactory contracts, or cannot demonstrate the ability to perform the work within the specified time. Proposals received from responders who have previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected.

The award will be made to the responsible source who submits a quotation or offer which complies with the instructions of the solicitation and which is considered to be the lowest price.

All vendors must be properly registered in the System Award Management Database (SAM).