Orange County, NY is seeking a full-service banquet facility for a Youth and Adult Summit event on November 18, 19, or December 2, 2026. The event will host approximately 120 people and requires on-site catering, accommodations, and event setup. Bids are due August 19, 2026, at 3:00 PM. Questions are due August 5, 2026, at 3:00 PM. The award will be based on the lowest priced responsive and responsible bid. No bonds are required.
The event is scheduled for Wednesday, November 18, 2026, Thursday, November 19, 2026, or Wednesday, December 2, 2026, between the hours of 5:30 PM and 8:00 PM, including setup starting at 4:30 PM and cleanup until 8:30 PM. The event will take place between the hours of 5:30 pm and 8:00 pm including setup starting at 4:30 pm and cleanup until 8:30 pm.
Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county offers electronic funds transfer (EFT) via ACH or check. Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.
Awards may be made to the responsive and responsible bidders submitting the lowest priced bids. Awards may be made to the responsive and responsible bidders submitting the lowest priced bids.
Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their bid. Bidders must be properly registered to do business in the state of new york and furnish applicable certificates of authorityincorporationpartnershipdba, etc. with their bid.
If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards. If a vendor fails to perform or otherwise breaches the po terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards.
A prebid conference and site visit is mentioned as potentially being held, but specific details (location, date, time) are not provided in the excerpt. A prebid conference and site visit will be held at location on date at time, prevailing time. Attendance is strongly recommended.
Failure to respond to the RFB on any official forms included, or submitting a bid form with modifications, omissions, erasures, or being illegible, conditional, or unsigned may result in disqualification. Failure to respond to this rfb on any official forms included in this rfb may result in disqualification of a bid as nonresponsive.
