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State, Department Of- State, Department Of- U. S. Embassy Warsaw - Agency Bids & RFPs
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USA | DC | DISTRICT OF COLUMBIA COUNTY | WASHINGTON
Event Planner for Independence Day Celebration - Event Planner for Independence Day Celebration, **** Prospective Vendors, The U. S. Embassy Warsaw invites qualified event management firms to submit proposals to plan and execute the Embassy& rsquo
operation of conference space and facilities event planner for independence day celebration
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The U. S. Embassy Warsaw seeks proposals for an event management firm to plan and execute its Independence Day celebration on June 17, 2026. Proposals are due electronically by March 20, 2026. The selected vendor will provide comprehensive event management services, including concept development, technical production, catering coordination, event styling, and more. The event will host up to 1,500 guests. The vendor must coordinate with the Royal Castle venue and relevant suppliers. A rain contingency plan is required. Questions can be directed to warsawproc@state. gov.
The bid notice states proposals must include a rain contingency plan ensuring continuity of design, technical production, and guest experience should the event move to the indoor arcade space same location.
Request for Quotations ( RFQ) for lodging and Training package for about 40 participants in Krakow from April 30, 2026 through May 9, 2026 - Dear Prospective Quoter: Subject: Request for Quotations number **** Enclosed is a Request for Quotations ( RFQ) for lodging and Training package for about 40 participants during the U. S. Department of Jus
Rental of training facility and lodging services in Krakow Rental of training facility and lodging services in krakow from april 30, 2026 until may 9, 2026 in krakow, poland.
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The U. S. Embassy in Warsaw, Poland, is seeking quotations for a lodging and training package in Krakow from April 30, 2026, to May 9, 2026. Proposals must be submitted electronically by February 27, 2026, at 17:00 local time. The government intends to award a contract based on initial quotations. Offerors must be registered in the SAM system. Subcontracting is not permitted. The contractor must be registered in Poland to issue VAT invoices.
The training will be from April 30, 2026 through May 9, 2026. raining in krakow from april 30, 2026 through may 9, 2026.
The government will make payment to the contractors address stated on the cover page of this contract, unless a separate remittance address is shown. he government will make payment to the contractors address stated on the cover page of this contract, unless a separate remittance address is shown below:
Award will be made to the lowest priced, acceptable, responsible offeror. Award will be made to the lowest priced, acceptable, responsible offeror.
Offerors shall be registered in the SAM system. Offerors shall be registered in the sam system for award management database at https:www. sam. gov prior to submittal of their offer proposal as prescribed under far ****.
Quotations are due by February 27, 2026 at 17: 00 local time. Quotations are due by february 27, 2026 at 17: 00 local time.
Request for Quotation **** Sport Utility Vehicle ( SUV) - Request for Quotation **** Sport Utility Vehicle ( SUV) Date Issued January 28th, 2026 Closing date February 13th, 2026 The U. S. Embassy in Warsaw has a requir
passenger motor vehicles passenger motor vehicles this class includes only complete passenger motor vehicles, and chassis therefor.
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The bid is for a sport utility vehicle (SUV) with specific technical requirements. Offers are due by February 13th, 2026. The vehicle must meet Polish market standards and have a minimum 1-year Polish warranty. Delivery is expected within 30 days of the award date. Payment will be processed within 30 days upon receipt of the car. Prospective vendors must be registered in Poland and in the SAM database.
The bid notice states, Delivery maximum 30 days from the award date.
The bid notice states, Payment will be processed within 30 days upon receipt of the car.
The bid notice states, vehicle must have a polish warranty, minimum 1 year.
The bid notice states, Award will be made at the lowest price, technically acceptable offer.
The bid notice states, Prospective seller must be a business entity registered in poland, eligible to issue a polish vat invoice.
Request for Quotations for lodging and conference package in Warsaw, Poland 4/10/26- 4/19/26 - U. S. Embassy Warsaw, Poland Date: November 20, 2025 Dear Prospective Quoter: Subject: Request for Quotations number **** Enclosed is a Request for Quotations ( RFQ) for lodging and
Rental of conference space and lodging services in Warsaw Rental of conference space and lodging services in warsaw, poland from april 13 17, 2026. Hotel rooms: Standard rooms april 12- 18, 2026, estimated quantity of 45, unit price per room per night in pln, total net price in pln, total vat in pln, subtotal with vat in pln. Standard rooms april 10- 19, 2026, estimated quantity of 9, unit price per room per night in pln, total net price in pln, total vat in pln, subtotal with vat in pln. Club level rooms april 12- 14, 2026, estimated quantity of 2, unit price per room per night in pln, total net price in pln, total vat in pln, subtotal with vat in pln. Conference rooms: Conference room for 50 participants april 13- 17, 2026, estimated qty of 50, estimated qty of 5 days, unit price per day per participant in pln, total net price in pln, total vat in pln, subtotal with vat in pln. Other services: Conference package per attached statement of work, estimated quantity of 5 days, estimated quantity of 50 participa
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The U. S. Embassy in Warsaw, Poland, is seeking quotations for a lodging and conference package for 50 participants during the Consular Leadership Development Conference in Warsaw from April 10, 2026, through April 19, 2026. Quotations are due by December 8th, 2025. Proposals must be in English and incomplete proposals will not be accepted. The selected vendor must be a business entity legally registered and operating within Poland. Subcontracting of lodging, conference space, or catering is prohibited. Offerors must be registered in the SAM system. The government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.
The lodging and conference package must be provided from April 10, 2026, through April 19, 2026, according to the bid notice.
The government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the contractors failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates.
Award will be made to the lowest priced, acceptable, responsible offeror, according to the bid notice.
The offerors must be a business entity legally registered and operating within poland, according to the bid notice.
Blanket Purchase Agreement of Fuel for Government Official Vehicles - Request for Quotation **** Blanket Purchase Agreement for purchase of fuel for Government Official Vehicles Issued Date: September 9th, 2025 Closing Date: COB September 24th, 2025 The U. S. Mission to Po
Blanket purchase agreement for purchase of fuel for government official vehicles
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The US Mission to Poland seeks fuel companies to provide fuel for government vehicles under a blanket purchase agreement (BPA). Prospective vendors must issue approximately 80 fuel purchase cards, divided into sub-accounts, and possess a network of fuel stations in Poland covering main roads and major cities. A summary invoice must be submitted monthly or upon expiration of the BPA, whichever occurs first, and must indicate VAT and comply with Polish tax regulations. Vendors must be registered in Poland and possess a DUNS number and be registered in the SAM database. Offers are due COB Warsaw time, Wednesday, September 24, 2025. The agreement will be signed through September 29, 2026. The embassy plans to sign agreements with multiple suppliers.
The closing date is COB September 24th, 2025.
Prospective vendors must possess a network of fuel stations in Poland covering the main roads and biggest cities including Warsaw and Krakow, a Duns number and register in the sam database.
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Unaided survey with 1017 active users, conducted through 03/17/2026.
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