State, Department Of- State, Department Of- American Embassy Nairobi - Agency Bids & RFPs

The notice states that the contractor shall provide the services for a one-year period from the date of the contract award, with four one-year options. he contract will be for a oneyear period from the date of the contract award, with four one year options.

The contract will be a firm fixed price contract payable entirely in kenya shillings. his is a firm fixed price contract payable entirely in kenya shillings.

Award will be made to the lowest priced, acceptable, responsible offeror. award will be made to the lowest priced, acceptable, responsible offeror.

The contractor must have experience with similar consular av systems with teller windows, integrated microphones, and speaker systems and displays. he contractor must have experience with similar consular av systems with teller windows, integrated microphones, and speaker systems and displays.

The site visit will be held on February 25, 2026 at **** local time at u. sembassy consular section location. he site visit will be held on february 25, 2026date at **** local time at u. sembassy consular section location.

Submit any questions you may have concerning the solicitation documents in writing via email to ***@***. *. * by 10a. m february 20, 2026. submit any questions you may have concerning the solicitation documents in writing via email to ***@***. *. * by 10a. m february 20, 2026.

The proposal must be submitted via email to ***@***. *. * on or before 10:00 am on March 11, 2026.

Payment shall be made in local currency by electronic funds transfer (EFT) within 30 days after receipt of the proper invoice.

Award will be made to the lowest priced, acceptable, responsible offeror.

The contractor must have experience with similar consular AV systems with teller windows, integrated microphones, and speaker systems and displays.

The site visit will be held on February 25, 2026 at **** local time at U. S. Embassy Consular Section location.

Submit any questions you may have concerning the solicitation documents in writing via email to ***@***. *. * by 10a. m February 20, 2026.

The contractor shall comply with the following delivery schedule: 1. 4. 1 initial setup contract transition period cor inception 1. 4. 2 tax calculation, bi per usg payroll cor withholding and remittance weekly planning implementation services monthly calendar **** contractor services biweekly per usg payroll cor planning calendar **** remit payments to the monthly by 9th day of cor kra and all applicable each statutory authorities month or prevailing statutory timelines 1. 4. 3 tax consultancy services as needed cor 1. 4. 4 regular payroll as needed cor legislation updates and training 1. 4. 5 yearend reconciliation, annually no later than cor trueup and reporting. december 21, 2026 1. 4. 5 yearend annually no later than reconciliation, issuance of march 31, 2027 p9a cards certificates

All payments made to the contractor under this contract shall be in u. s dollars 1. 0. 2 payment currency all payments made to the contractor under this contract shall be in u. s dollars

The government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. he government intends to award a contractpurchase order resulting from this solicitation to thelowest priced, technically acceptable offerorquoter who is a responsible contractor.

Offerors must provide information demonstrating their ability to perform, including professional qualifications, language proficiency, technical expertise, evidence of an established business, proof of SAM registration, a list of clients, relevant project experience, references, understanding of USG pay system and tax challenges, and evidence of the necessary resources. a. 2. information demonstrating the offerorsquoters ability to perform, including: 1 the professional qualifications of the certifying tax consultant 2 language proficiency submit cvs of key personnel demonstrating professional competency and proficiency in english and, if available, swahili, with specific reference to experience engaging with kra and other statutory bodies. 3 the technical expertise of the offeror kenyan tax law proficiency provide a written summary maximum two pages describing experience interacting with the kenya revenue authority kra, including at least one example of resolving a complex payee or international tax issue. compliance and advisory services in kenya submit a list of at least three recent within the last 3 years clients for whom the bidder has provided tax compliance and advisory services, with a brief description of the services rendered. 4 identification of taxation standards, methods and techniquesemployed to determine the tax payable by employees 5 evidence that the offerorquoter operates an establishedbusiness with a permanent address provide evidence of a physical officeand telephone listing in kenya. 6 the offeror shall provide proof of sam registration to includethe sam uei number and valid registration certificate 27 7 list of clients over the past 3 years, demonstrating prior experiencewith relevant past performance information and references provide dates ofcontracts, places of performance, value of contracts, contact names, telephone andfax numbers and email addresses. relevant project experience provide at least three project summaries maximum one page each of similar tax consultancy services delivered in kenya, with at least one for a u. s based organization or government entity. references submit at least two written references or performance evaluations from usa, kenyan or regional clients, including contact information understanding of usg pay system and tax challenges provide a written statement maximum two pages outlining experience with a u. s. governmentorganizations pay systems and any specific paye challenges faced by diplomatic missions or international organizations in kenya. offerors are advised that the past performance information requested above may be discussed with the clients contact person. in addition, the clients contact person may be asked to comment on the offerors: quality of services provided under the contract compliance with contract terms and conditions effectiveness of management willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties and business integrity business conduct.

Proposals are due by September 26, 2025, 4:00 PM East Africa Time. Proposals are due by september 26, 2025 4:00 p. m. east africa time.

Payment will be made in local currency by electronic funds transfer (EFT) within 30 days after receipt of the proper invoice. payment shall be made in local currency by electronic funds transfer eft within 30 days after receipt of the proper invoice

The contract will be awarded to the lowest priced, acceptable, responsible offeror. award will be made to the lowest priced, acceptable, responsible offeror.

Offerors must be registered in the SAM system (www. ***. *. *) prior to proposal submission. offerors shall be registered in the sam system for award management database athttps:www. sam. gov prior to submittal of their offerproposal as prescribed under far ****.

A pre-proposal conference will be held on September 17, 2025, at 10:00 AM East African Time at the US Embassy in Nairobi. he embassy intends to conduct a preproposal conference. the preproposal conference will beheld on september 17, 2025 10: 00 a. m. east african time at the u. s. embassy nairobi.