City Of Valdez - Ak - Agency Bids & RFPs

Proposals are due via email by 5:00 PM AKST on November 02, 2026. due via email by 5:00pm akst on november 02, 2026

Proposals evaluated based on team qualifications (25 points), proposed approach and timeline (25), experience with similar plans (20), community engagement plan (20), and local knowledge (10). team qualifications 25 proposed approach and timeline 25 experience with similar plans 20 community engagement plan and experience 20 local knowledge 10

Proposal must include organization description, qualifications, technical expertise, staff capacity, experience with similar projects, and proposed team members. the proposal should include a description of the organization, including qualifications, technical expertise, and staff capacity

Submissions must be less than 36 megabytes and include all requested information. submissions must be less than 36 megabytes. submissions will be reviewed for completeness to ensure that all aspects of the proposed services and the requested information have been included.

A total of $350,000 is budgeted for this project. a total of 350, 000 is budgeted for this project

Payments will be made on a monthly basis following submission of the appropriate invoices to city. payments will be made on a monthly basis following submission of the appropriate invoices to city.

The successful bid will not be selected solely on monetary criteria. The successful bid will not be selected solely on monetary criteria.

All bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources, and equipment available and to be used in performing the contemplated work. All bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources, and equipment available and to be used in performing the contemplated work.

The penalty for not performing lot clean up shall be loss of retainer and loss of the contract. The penalty for not performing lot clean up shall be loss of retainer and loss of the contract.

Bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site, labor conditions, the character and extent of existing work within or adjacent thereto, and any other work performed thereon. Bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site, labor conditions, the character and extent of existing work within or adjacent thereto, and any other work performed thereon.

All questions are due by October 5, 2026, 9:00 am local time. all questions are due by october 5, 2026, 9: 00 am local time.

Your bid may be rejected if not properly executed. Caution: your bid may be rejected if not properly executed.

Payments will be made on a monthly basis following submission of the appropriate invoices to city. payments will be made on a monthly basis following submission of the appropriate invoices to city.

The successful bid will not be selected solely on monetary criteria. previous records of performance of similar work and references will be used.

All bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work. all bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work.

The penalty for not performing lot clean up shall be loss of retainer and loss of the contract. the penalty for not performing lot clean up shall be loss of retainer and loss of the contract.

Bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site. bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site.

All questions are due by October 5, 2026, 9:00 am local time. all questions are due by october 5, 2026, 9: 00 am local time.

Your bid may be rejected if not properly executed. caution: your bid may be rejected if not properly executed.

Payments will be made on a monthly basis following submission of the appropriate invoices to city. payments will be made on a monthlybasis following submission of the appropriate invoices to city.

The contract will be awarded to the most responsive bidder whose bid is most advantageous to the city, taking into consideration type of equipment, size, and hourly rate. The contract, if awarded, will be awarded to the most responsive bidder whose bid is mostadvantageous to the city, as determined by the city, taking into consideration type of equipment, size, and hourly rate.

All bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources, and equipment available and to be used in performing the contemplated work. all bidders will be required to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources, and equipment available and to be used in performing the contemplated work.

The penalty for not performing lot clean up shall be loss of retainer and loss of the contract. The penalty for not performing lot clean up shall be loss of retainer and loss of the contract.

Bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site, labor conditions, the character and extent of existing work within or adjacent thereto, and any other work performed thereon. Bidders must visit the site to ascertain pertinent local conditions such as the location, accessibility, and general character of the site, labor conditions, the character and extent of existing work within or adjacent thereto, and any other work performed thereon.

FALSE

All questions are due by October 5, 2026, 9:00 am local time. all questions are due by october 5, 2026, 9: 00 am local time.

Your bid may be rejected if not properly executed. Caution: your bid may be rejected if not properly executed.

The contract, if accepted, will commence November 01, 2026, and expire June 15, 2030. The contract, if accepted, will commence november01, 2026, and expire june 15, 2030.

Proposals will be evaluated based on the criteria identified in this section, with a maximum total of 100 points, considering overall quality and variety of the proposed display.

Proposers must be properly licensed in Alaska and Valdez, and have demonstrated experience designing and executing similar displays.

All questions regarding this rfp must be submitted in writing to the contact persons identified in section 1. 2 no later than five 5 working days prior to the proposal deadline.

The city reserves the right to reject any or all proposals, waive minor informalities or irregularities, request clarification or additional information from proposers, and cancel this rfp.

The city anticipates an approximate annual budget of 23,000 for new years eve fireworks display services.