USA | RI | PROVIDENCE COUNTY | EAST PROVIDENCE Small City
CITY OF EAST PROVIDENCE CITY HALL VAV BOXES REPLACEMENT PROJECT REQUEST FOR PROPOSAL RFP EP24/25- 029 CITY HALL VAV BOXES REPLACEMENT PROJECT BID OPENING DATE MONDAY, NOVEMBER 17, 2025 AT 11: 00AM ADVERTISEMENT The City of East Providence is seeking a contractor to furnish all labor, materials, equipment, and services necessary to remove and dispose of existing VAV boxes and furnish and install new cooling only VAV boxes and all incidentals as specified, coordinated with the City of East Providence Public
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The bid notice provides standard instructions for bidders, including requirements for proposal submission, qualifications, contract security, bid prices, terms, and delivery. It also outlines affirmative action requirements, insurance requirements, and the city's right to award the contract. The city of East Providence is exempt from Rhode Island sales tax. Deliveries must be made between 8:00 a. m. and 4:00 p. m. , Monday through Friday, and must include new merchandise or equipment. The city reserves the right to reject proposals and award the contract to the lowest responsible bidder. The notice also includes information on MBWBE participation and insurance requirements.
The bid notice states that deliveries must consist only of new merchandise or equipment and shall be made between 8:00 a. m. and 4:00 p. m. prevailing time, monday through friday.
The bid notice states that cash discounts offered will be considered in determining awards. however, discounts for a period less thantwenty 20 days will not be considered. the discount period shall be computed from date of delivery orfrom date the correct invoice is received by the city controller, whichever date is later.
The bid notice states that it is the intent of the city to award a contract to the lowest responsible bidder in accordance with city ordinances, article v. purchasing, sec. 2 243, and provided that the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be reasonable, and does not exceed the funds available.
The bid notice states that he city may make such investigations as it deems necessary to determine the ability of the proposer to perform the work, and the proposer shall furnish to the city all such information and data for this purpose as the city may request. the city reserves the right to reject any proposal if the evidence submitted by, or investigation of such proposer fails to satisfy the city that such proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.
