Santa Clara City Bids, CA

Proposals are due August 28, 2026, 3:00 PM PDT. Submittals initiated before the deadline but not completed will not be accepted. Submittals that are initiated prior to the deadline but not completed by the deadline will not be accepted.

The City of Santa Clara does not pay for services before it receives them. please note the city of santa clara does not pay for services before it receives them.

Proposals will be evaluated based on best value to the City, with criteria including Company Information, Experience Qualifications (40%), Technical Approach (40%), and Cost/Fee Proposal (20%). Proposals will be evaluated to determine the proposal that offers the best value to the city.

Proposers must have at least five years of comparable experience and be registered with the Department of Industrial Relations (DIR). Proposer must have at least five 5 years of comparable experience in performing the and egistered including any subcontractors with the department of industrial relations dir pursuant to california labor code section ****.

Objections to the RFP structure, content, or distribution must be submitted in writing by the deadline indicated on the cover page. Protests of award recommendations must be submitted in writing no later than ten calendar days after the publication of the notice of intended award. Objections must be as specific as possible, and identify the rfp section number and title, as well as a description and rationale for the objection. and if an unsuccessful proposer wants to dispute the award recommendation, the protest must be submitted in writing to the contact listed below no later than ten 10 calendar days after the publication of the notice of intended award.

Grounds for disqualification include evidence of collusion, attempting to improperly influence evaluation team members, existence of lawsuits or unresolved disputes with the City, submission of incorrect information, inability to complete responsibilities, or default under previous agreements. Factors, such as, but not limited to, any of the following, may disqualify a proposal without further consideration:

Proposals are due August 14, 2026, at 1:00 PM PST. proposals due date august 14, 2026, 1: 00 pm pst

Proposals will be evaluated based on best value, with criteria including company information, experience, qualifications (30%), technical approach (50%), and cost/fee proposal (20%). proposals will be evaluated to determine the proposal that offers the best value to the city. the evaluation will be based upon the following criteria, listed in the order of descending priority.

Proposers must demonstrate experience performing similar services, particularly for convention centers, arenas, fairgrounds, hotels, campuses, or other large event venues. Key personnel qualifications and experience are important factors. provide a description of the proposers experience performing services similar to those described in attachment a, particularly for convention centers, arenas, fairgrounds, hotels, campuses, or other large event venues.

Objections must be submitted in writing to the procurement contact by the deadline indicated on the cover page, which is one week from the proposal due date. deadline for objections one 1 week from proposal due date

Grounds for disqualification include evidence of collusion, attempting to improperly influence evaluation team members, incorrect information submitted, inability to complete responsibilities, or default under a previous city agreement. evidence of collusion, directly or indirectly, among proposers in regard to the amount, terms or conditions of this proposal.

Proposals are due by 3:00 PM PDT on Thursday, August 20, 2026.

Payment terms are detailed in Attachment G, Exemplar Agreement, and will be based on services rendered and tasks completed.

Warranty information is not explicitly detailed in the provided text for the design services, but the contract will include terms and conditions.

Award recommendation will be based on the overall highest ranked proposer, considering qualifications of the firm (20%), qualifications of key staff and availability (35%), project approach (30%), and project schedule and completion date (15%).

Proposals will be evaluated based on the qualifications of the firm and the qualifications and availability of key staff.

Failure to meet certain requirements, such as prevailing wage or insurance, may result in withdrawal of the award.

A non-mandatory pre-proposal conference is scheduled for Thursday, July 30, 2026, at 2 PM PDT at Fire Station 2. Proposers interested in attending should RSVP.

Objections to the RFP structure, content, or distribution must be submitted in writing prior to the deadline for questions and answers, which is Thursday, August 6, 2026, at 3 PM PDT.

Grounds for disqualification include collusion, attempting to improperly influence evaluation team members, existence of lawsuits or disputes with the city, incorrect information, inability to complete responsibilities, or default under previous agreements.

Proposals are due by 3:00 PM PST on August 10, 2026. proposals due date august 10, 2026 by 3: 00pm pst

The City of Santa Clara does not pay for services before it receives them. please note the city of santa clara does not pay for services before it receives them.

Proposals will be evaluated based on best value, with criteria including company information, experience, qualifications (40%), technical approach (40%), and cost/fee proposal (20%). proposals will be evaluated to determine the proposal that offers the best value to the city.

Proposers must describe their experience performing economic, fiscal, and financial impact analyses involving stadiums, major event venues, or comparable venues. describe the proposers experience performing economic, fiscal, and financial impact analyses involving stadiums, major event venues, professional sports facilities, or comparable venues.

Objections must be submitted in writing to the procurement contact one week from the proposal due date. deadline for objections one 1 week from proposal due date

Grounds for disqualification include evidence of collusion, attempting to improperly influence the evaluation team, incorrect information submitted, or inability to successfully complete responsibilities. evidence of collusion, directly or indirectly, among proposers in regard to the amount, terms or conditions of this proposal.

City shall withhold any portion of a payment including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. City shall withhold any portion of a payment including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance.

Contractors must be qualified and licensed electrical contractors. seeking proposals from qualified and licensed electrical contractors. Contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section **** contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the department of industrial relations pursuant to labor code section ****.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. city or the california department of industrial relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. Penalties are up to $200 per day per worker for each wage violation, $100 per day per worker for failure to provide required paperwork within a 10-day window, and $25 per day per worker for any overtime violation.

Failure to submit certified payrolls to the DIR when mandated by project parameters shall result in the withholding of progress, retention and/or final payment. Failure to submit payrolls to the dir when mandated by the project parameters shall also result in the withholding of progress, retention andor final payment. Failure to register and maintain status as a public works contractor shall result in not being permitted to perform work on the project. Those who fail to register and maintain their status as a public works contractor shall not be permitted to perform work on the project.