City Of Westminster - Agency Bids & RFPs

The proposal due date is August 18, 2026, at 2:30 PM MST. proposal due date **** 2:30 pm mst

The city will make progress payments based on monthly invoices submitted by the consultant in accordance with the approved purchase order and fee schedule. The city will make progress payments based on monthly invoices submitted by the consultant in accordance with the approved purchase order and fee schedule.

The service provider is fully responsible for all warranty work and must have or establish a single, local source to accomplish or coordinate necessary warranty work, responding to requests within 24 hours. The service provider shall be fully responsible for any and all warranty work. . . Service providers shall respond to requests for warranty assistance within twentyfour 24 hours.

Selection will be made to the highest scoring proposer based on qualifications and experience (35%), project approach (35%), key personnel (15%), and proposed cost and fee schedule (15%). evaluation criteria weight 1 qualifications and experience 35 2 project approach 35 3 key personnel 15 4 proposed cost and fee schedule 15 total 100

Proposers must have a minimum of 5 years of experience performing services similar to those included in the scope of work and provide proof of valid Colorado contractor's license and applicable certifications. vendor must have a minimum of 5 years experience performing services similar to those include in this scope of work.

Pre-award protests must be submitted at least three business days before the proposal opening date. Post-award protests must be submitted within ten business days after the intent to award is published. preaward: if the aggrieved party has concerns about the proposal specifications before the proposal opening date, they must submit their protest at least three 3 business days before that date.

Communication with city personnel outside of procurement staff may result in disqualification. Offering or accepting gratuities or kickbacks will also lead to disqualification. communication with city personnel outside of the procurement staff may result in disqualification of the proposers submission.

The tentative date for contractor response (bid submission) is September 4, 2026.

The City does not discriminate on the grounds of race, religion, color, age, sex, disability, or national origin in consideration of an award. Disadvantaged business enterprises are afforded a full opportunity to submit bids.

Contractors must meet minimum qualifications including a minimum of 5,000 LF of 18 or greater diameter PVC water line within Colorado, experience with large diameter pipe connections, working in active roadways with utilities, distribution waterline phasing, and disinfection of large diameter waterlines.

Pre-award protests must be submitted at least three business days before the bid opening date. Post-award protests must be submitted within ten business days after the award is published.

Offering or tendering any gratuities or kickbacks to any City of Westminster employee will be cause for disqualification.

The contractor must mobilize shelter staffing and operational resources within forty-eight (48) hours of activation notice from the City.

All assigned personnel shall receive training in shelter operations, demonstrate knowledge of emergency shelter procedures, be familiar with American Red Cross sheltering guidance and best practices, receive training in trauma-informed care, receive deescalation training, and understand emergency response procedures. Prior to assignment, the contractor shall conduct criminal background checks and sex offender registry checks, and verify employees are suitable to work in emergency shelter environments.

Prohibit assignment of individuals with disqualifying criminal histories involving violence, abuse, or sexual offenses.

The awarded vendors must complete all deliverables within the agreed-upon schedule and within the limits provided by the executed contract. The recreation centers have specific closure dates for annual maintenance: Swim and Fitness Center: September 28-October 11, 2026, and October 4-17, 2027; City Park Recreation Center: August ****, 2027. The awarded vendors must complete all deliverables within the agreed upon schedule and within the limits provided by the executed contract.

Progress payments are authorized and will be made based on negotiated terms included in the executed contract. Progress payments are authorized in this procurement. Progress payments will be made based on the negotiated terms that will be included in the executed contract.

The contractor shall carry a minimum two 2-year warranty on materials and workmanship, covering against any plaster delamination and covering necessary repairs due to discoloration found during the cure phase. The contractor shall carry a minimum two 2-year warranty on materials and workmanship, covering against any plaster delamination and cover any necessary repairs due to discoloration found during the cure phase. . .

Selection shall be made to the highest scoring proposer based on the following criteria and weighting: Qualifications and Experience (35%), Methodology and Approach (35%), Proposed Project Team (10%), and Project Cost and Fee Schedule (20%). The selection committee will perform a preliminary evaluation of each proposal using the following criteria and weighting: Evaluation criteria weight 1 Qualifications and experience 35 2 Methodology and approach 35 3 Proposed project team 10 4 Project cost and fee schedule 20 total 100

Contractors must have a minimum of five 5 years of documented experience in commercial pool replastering projects and have successfully completed at least three 3 comparable public or commercial pool projects within the past five 5 years. They must also be properly licensed, bonded, and insured. Contractors must meet the following minimum qualifications: 1. Minimum five 5 years of documented experience in commercial pool replastering projects and 2. Successful completion of at least three 3 comparable public or commercial pool projects within the past five 5 years. . .

A recommended site visit will take place immediately after the pre-proposal conference. Attendance is strongly encouraged to familiarize proposers with conditions affecting performance and prices. Interested proposers are encouraged to participate in the walkthrough inspection of the sites conducted by city personnel. . .

Pre-award protests must be submitted at least three 3 business days before the proposal opening date. Post-award protests must be submitted within ten 10 business days after the intent to award is published. Preaward: If the aggrieved party has concerns about the proposal specifications before the proposal opening date, they must submit their protest at least three 3 business days before that date.

Communication with city personnel outside of procurement staff, except for pre-proposal meetings or site visits, may result in disqualification. Offering or accepting gratuities or kickbacks to city employees will also lead to disqualification. Except for preproposal meetings or site visits, communication with city personnel outside of the procurement staff may result in disqualification of the proposer's submission.