City Of Aurora - Agency Bids & RFPs

Proposals will be accepted electronically through the rocky mountain epurchasing system bidnet until no later than 4: 00 p. m mdt on august 31, 2026.

The city may require up to 30 days to process payment after date of receipt of invoicing.

The successful offeror shall provide an extended warranty for 5 years with onsite repair or a temporary loaner replacement.

Proposals will be evaluated on adherence to specifications (20 points), demo committee feedback (30 points), AED presentation feedback (10 points), price (30 points), and warranty/service plan (10 points).

Proposals will be considered only from capable, responsible organizations, preferably device manufacturers, who demonstrate financial responsibility.

Written questions are due by 12: 00 pm on august 19, 2026.

Failure to provide required information may result in the proposal being considered nonresponsive.

Consultant shall submit monthly invoices no later than close of business on the fourteenth calendar day of the month after which the work was performed. consultant shall submit monthly invoices no later than close of business on the fourteenth calendar day of the month after which the work was performed

The evaluation committee will review the firms approach to evaluate the firms understanding of the project to ensure that a proper effort will be devoted to the project, and to evaluate the firms special perspective on approach, techniques, and work efforts. The evaluation committee will review the firms approach to evaluate the firms understanding of the project to ensure that a proper effort will be devoted to the project, and to evaluate the firms special perspective on approach, techniques, and work efforts.

The first phase requires all interested firms to submit unpriced technical qualification proposals addressing only those items cited in section ii, proposal submittal technical requirements of this request for proposals. the first phase requires all interested firms to submit unpriced technical qualification proposals addressing only those items cited in section ii, proposal submittal technical requirements of this request for proposals.

Questions regarding this rfp solicitation shall be emailed to heidi ellis, senior procurement agent at ***@***. *. * no later than august 24, 2026, by 2: 00 pm mt. questions written questions regarding this rfp solicitation shall be emailed to heidi ellis, senior procurement agent at ***@***. *. * no later than august 24, 2026, by 2: 00 pm mt.

Failure to comply with the requirement to direct all communications to the senior procurement agent may result in the offending firm being removed from consideration. failure to comply with this requirement may result in the offending firm being removed from consideration.

Proposals must be submitted electronically through the Rocky Mountain e-Purchasing System (BidNet) no later than 2:00 p. m. , MDT, August 28, 2026.

The City may require up to thirty (30) days to process payment after the date of receipt of invoicing. Designer shall submit monthly invoices for approval by the City's Project Manager.

Designer shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, services or other work, without additional cost to the City. The acceptance of designer's services shall not relieve designer from the obligation to correct subsequently discovered defects, inaccuracies or incompleteness resulting from designer's negligent acts, errors or omissions.

Firms will be evaluated based on their exhibited understanding and familiarity with the project issues as demonstrated by the firms unique perspective and presentation on the proposed strategies, approach, team structure, experience/expertise, and schedule. Key criteria include experience of the project team, project descriptions and references, project understanding/sequence of work/methodology, and overall quality/readability/responsiveness of the proposal.

Proposals will be considered only from firms or individuals that are firmly established in an appropriate business, who are financially responsible, and who have the resources and ability to offer services in a professional and expedient manner. Firms must have the necessary experience, licenses, authority, personnel, and working capital.

Failure to obtain all addenda from the Rocky Mountain e-Purchasing System may lead to reliance on incomplete, inaccurate, or out-of-date information when submitting proposals, subjecting such proposals to automatic disqualification from consideration.

A pre-proposal conference is scheduled for August 12, 2026, via Microsoft Teams. Attendance is not mandatory but highly recommended.

Questions regarding this request for proposals shall be addressed via email only and must be received by 2:00 p. m. on August 19, 2026. All questions will be answered via addendum posted to BidNet.

Failure to submit proposals through BidNet will result in disqualification. Failure to obtain all addenda may lead to reliance on incomplete information and automatic disqualification. Failure to comply with contact restrictions may result in removal from consideration.

Substantial completion is required by January 31, 2027, with final completion by February 28, 2027.

Progress payments will be made on or about 30 days after submission of applications for payment, with 95% of work completed paid and 5% retained.

Award will be to the lowest responsible bidder, based on the city's evaluation, provided the bid is fair, reasonable, and in the best interest of the city.

Prime contractors must be prequalified for this invitation to bid. Bids will not be accepted from firms other than those prequalified.

Failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages of $1,**** per day.

A pre-bid conference and site visit will be held at 9:00 AM MDT, August 17, 2026, at the Binney Water Purification Facility. Attendance is encouraged but not mandatory.

Questions must be submitted in writing by email no later than 2:00 PM MDT, August 24, 2026.

Failure to obtain all addenda from the Rocky Mountain e-Purchasing System may lead to reliance on incomplete, inaccurate, or out-of-date information when submitting bids, subjecting such bids to automatic disqualification.

The estimated cost for this project is from $750,**** to $800,****.

Proposals must be submitted electronically through the Rocky Mountain e-Purchasing System (BidNet) no later than 3:00 PM, local time, on August 13, 2026.

The RFP mentions a warranty process as part of the quality control approach, but specific terms are not detailed in the provided text.

The contract will be awarded through a multiphased process to the highest ranked CMGC contractor based on evaluation criteria in Phase 1 (project management approach, proposed team, experience) and Phase 2 (project management approach, proposed team, preconstruction service cost, interview).

Proposals will only be considered from firms firmly established in providing CMGC services, who are financially responsible, and have the resources and ability to perform the required services professionally.

Failure to comply with the mandatory Colorado labor requirement may result in penalties of not more than $500 and/or imprisonment for up to one year. Failure to obtain addenda may lead to proposal disqualification.

A preproposal conference is scheduled for August 5, 2026, at 2:30 PM, at the Aurora Municipal Center. Attendees are encouraged to arrive 15 minutes early.

Written questions are due by August 6, 2026, at 3:00 PM.

Proposals may be rejected if they are late, incomplete, illegible, or if the proposer fails to obtain and acknowledge addenda. Failure to comply with certain requirements, such as the Colorado labor mandate or SBE program, can also lead to disqualification.

The project cost estimate is $1. 03 million to $1. 56 million.