City Of Rome - Agency Bids & RFPs

Proposals must be received no later than 11 a. m. local time on August 21st, 2026. Late submissions will not be accepted. all bids must be received no later than the submission deadline listed above. the city of rome will not accept late bid submissions.

For Lot 1, the contractor shall ensure new work does not void the existing roof warranty. For Lot 2, new Paradigm windows come with a manufacturer's standard 5-year full-coverage warranty. furnish and install seven 7 paradigm 8series fixed pvc windows with manufacturers standard 5year fullcoverage warranty within existing openings.

Bidders must be qualified firms or individuals. Contractors obtaining bid documents from sources other than the issuing locations must notify the City of Rome to be placed on the official plan holders list. contractors that obtain contract documents from a source other than the issuing locations must notify the city of rome in order to be placed in the official plan holders list, in order to receive addenda and other bid correspondence.

A site visit can be arranged by contacting Garret Wyckoff at the Office of Community and Economic Development. site can be arranged by contacting garret wyckoff at the office of community and economic development at **** or ***@***. *. *

Bids received from contractors not on the official plan holders list will not be accepted. bids received from contractors other than those on the official plan holders list will not be accepted.

The deadline for submitting your bid is August 11, 2026, at 2:00 p. m. he deadline for submitting your bid is august 11, 2026, at 2: 00 p. m.

Payment by the City of Rome will be the normal 30-day cycle, with efforts to honor all discounts. payment by the city of rome will be the normal 30day cycle. however, the city does make every effort to honor all discounts.

Contractor shall provide a warranty for all work completed for a period of one 1 year from final acceptance. contractor shall provide a warranty for all work completed for a period of one 1 year from finalacceptance.

Award will be made to the lowest responsive and responsible bidder based on the total evaluated bid. award will be made to the lowest responsive and responsible bidder based on the total evaluated bid.

The city will review and evaluate responses to determine the firm that demonstrates the greatest capabilities and relevant experience, proposes a reasonable cost, and is most advantageous. he city of rome will review and evaluate the ifb responses and determine the firm that demonstratesthe greatest capabilities and relevant experience, proposes a reasonable cost, and is the mostadvantageous in fulfilling the citys goals for this project.

Bidders are encouraged to visit the initial project location at fire station no. 6 to familiarize themselves with existing conditions. bidders are encouraged to visit the initial project location at fire station no. 6 to familiarize themselveswith existing conditions.

All questions regarding the bid should be submitted on the BidNet Direct platform no later than July 31, 2026, at 5:00 p. m. all questionsregarding the bid should be submitted on the bidnet direct platform no later than july 31, 2026, at 5: 00 p. m.

Unauthorized contact with city staff or elected officials regarding the procurement may disqualify the offeror. any unauthorized contact may disqualify the offeror from further consideration.

Proposals must be received by August 20, 2026, at 2:00 p. m. Proposals must be received by august 20, 2026, at 2:00 p. m.

Payment by the City of Rome will be on a normal 30-day cycle, with efforts to honor all discounts. when contracts are awarded, payment by the city of rome will be the normal 30day cycle. however, the city does make every effort to honor all discounts.

The performance bond guarantees all products and workmanship against defects for a period of one year. shall guarantee all products and workmanship against defects for a period of one year

Proposals will be evaluated based on qualifications, proposed schedule and costs, and other submitted information. The price and project completion timeline may be weighed more heavily. he price and project completion timeline are of importance to the city of rome, and may be weighed more heavily in the final award of the contract based upon other criteria.

Offerors must have the capability to successfully undertake and complete the responsibilities and obligations outlined in the specifications. hat the offeror has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

A mandatory pre-bid meeting will be held at the site on July 28, 2026, at 1:00 PM. a mandatory prebid meeting will be held at the site on july 28, 2026, at 1:00 pm.

All questions regarding the RFP should be submitted on the BidNet Direct platform no later than August 7, 2026, at 2:00 p. m. all questions regarding the rfp should be submitted on the bidnet direct platform no later than august 7, 2026, at 2:00 p. m.

Unauthorized contact with city staff or officials regarding the procurement may disqualify the offeror. Failure to adhere to specifications or addenda may also lead to rejection. any unauthorized contact may disqualify the offeror from further consideration.

All work must be completed by August 28, 2026.

Progress payments are authorized. Payment for the final invoice will be paid within 10 days after acceptance and approval of the work. 10 percent retainage will always be maintained.

The contractor must provide all equipment, materials, and labor required to perform the work. Contractors must verify compliance with the federal work authorization program (E-Verify) if they have 10 or more employees. Contractors must also certify compliance with the drug-free workplace act.

A pre-bid walk through will be held on July 9, 2026, at 2:00 p. m. at 393 Riverside Parkway, Rome, GA **** parties are urged to attend this meeting.

All questions regarding the quote should be submitted on the Bidnet Direct platform no later than July 10, 2026, at 5:00 p. m.

Failure to promptly notify the city on nonrenewal or material adverse change of any of the required coverages terminates the agreement as of the date that the contractor should have given notification to the city.