Cherry Creek School District # 5 - Agency Bids & RFPs

Proposals must be submitted by Wednesday, August 19th, 2026, at 2:00 PM MST. Late proposals will not be accepted or evaluated. Late proposals will not be accepted nor evaluated.

Invoices are due and payable by CCSD net thirty (30) days from the date of receipt. CCSD may discount the invoice amount by two percent (2%) for payments made net fifteen (15) days. all invoices are due and payable by ccsd net thirty 30 days from the date of receipt by ccsd. ccsd may discount the invoice amount by two percent 2 for payments made net fifteen 15 days.

Award will be made to the responsible supplier whose proposal, conforming to the RFP, will be most advantageous to the district taking into consideration, among other things, price, past performance, financial stability, and technical capability. Award will be made to the responsible suppliers whose proposal, conforming to the rfp, will be most advantageous to the district taking into consideration, among other things, price, past performance, financial stability, and technical capability.

Proposers must demonstrate relevant experience of individuals to be assigned, identification of an individual in charge of day-to-day management with at least three years of relevant experience, and the percentage of time committed for each individual. The firm must have relevant experience with financings of the district and/or comparable issuers and financings of similar credit, size, types, and structures. A proposer shall be deemed qualified and to have distinguished qualifications and experience if its proposal demonstratesdiscloses: relevant experience of the individuals to be assigned to the district, identification of the individual in charge of daytoday management who shall possess at least three years of relevant experience and the percentage of time committed for each individual on the account.

If supplier fails to meet an SLA due to its own fault or the fault of its subcontractors, CCSD shall receive payment credits or payment refunds as specified in each applicable SOW in recognition of the diminished value of the services. if supplier fails to meet an sla due to its own fault or the fault of 11 cherry creek school district no. 5 rfp **** municipal advisory its subcontractors, then, in addition to other remedies available to ccsd, ccsd shall receive payment credits or payment refunds as specified in each applicable sow in recognition of the diminished value of the services resulting from suppliers failure to meet the agreed upon level of performance, and not as a penalty each such reduction, an sla credit.

A pre-proposal conference may be held, but participation is encouraged, not mandatory. A preproposal conference may be held in accordance with the schedule of events. Whilethe conference, if held, is not mandatory, participation is highly encouraged.

Written inquiries concerning this RFP must be submitted by Wednesday, August 5th, 2026. suppliers may make written inquiries concerning this rfp to obtain clarification ofrequirements. no inquiries will be accepted after the date and time indicated in the schedule ofactivities

Proposals that do not comply with the requirements of this RFP may be rejected. Offers received after the date and time set for the opening may be considered non-responsive and returned to the supplier. Proposals that do not comply with the requirements of this rfp may be rejected. Offers received after the date and time set for the opening may be considered non responsive and returned to the supplier.

Proposals are due July 27, 2026, at 2:00 PM MST. Late proposals will not be accepted.

Payment terms are Net 30. Invoices will be paid within 30 days from the date of receipt and approval of invoices. The district will not pay interest on delinquent payments.

For supply contracts, all supplies furnished will be free from defects in material or workmanship for no less than one year from the date of acceptance. For service contracts, all services performed will be free from defects in workmanship at the time of acceptance.

Award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. Key criteria include pricing (75 points), responsiveness (25 points), product evaluation (50 points), service delivery (10 points), and references (10 points).

Suppliers must be responsive and responsible, meaning their proposals meet requirements and they have the means to execute the procurement. Factors considered include experience, integrity, reliability, capacity, and financial stability.

Failure to meet on-time delivery standards may result in corrective action, including written notice, a corrective action plan, conditional continuation of the contract, cost recovery, or contract termination for cause.

A pre-proposal conference may be held, which is encouraged but not mandatory. The format will be an overview of the RFP with an opportunity for questions.

Physical samples of equal products and all supporting documentation must be received no later than July 27, 2026, 2:00 PM MST. Samples must be submitted in original standard packaging.

Proposals may be rejected if they do not comply with RFP requirements, if they are submitted late, or if the supplier is debarred or suspended. Failure to disclose minimum order requirements can also lead to non-responsiveness.

Proposals must be submitted by July 16, 2026, at 2:00 PM MDT. Late proposals will not be accepted or evaluated.

Payment terms are net 30. Payments will be made no more frequently than once in a 30-day period, with the exception of district credit card purchases. The district will not pay late or interest charges.

A minimum one-year warranty from the date of acceptance is required for all supplies. Extended warranty options and their coverage must be detailed.

The award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. A scoring system will be used, with pricing (75 points) and responsiveness (25 points) being key factors.

Vendors must have a proven track record of supplying, servicing, and maintaining point-of-sale systems in K12 food service, with strong references. They must also be able to provide onsite service within 24 hours and image devices to district specifications.

The RFP does not explicitly detail penalties for non-performance, but repeated late or missed deliveries may result in progressive corrective action, including contract termination for cause.

A pre-proposal conference may be held, but it is not mandatory. Live presentations are required for finalists at the Student Nutrition Center.

Finalists will be asked to ship one unit for testing by the food and nutrition staff. These physical samples must be submitted in their original standard packaging.

Proposals that do not comply with RFP requirements, late proposals, or proposals from debarred or suspended suppliers may be rejected.

The solicitation due date for proposals is June 12, 2026, at 2:00 PM MST.

All invoices are due and payable by CCSD net thirty (30) days from the date of receipt. CCSD may discount the invoice amount by two percent (2%) for payments made net fifteen (15) days.

The bid notice does not explicitly state warranty terms for the CMMS solution. However, it does mention warranty expiration tracking for equipment as part of the asset management functionality.

Award will be made to the responsible suppliers whose proposal, conforming to the RFP, will be most advantageous to the district taking into consideration, among other things, price, past performance, financial stability, and technical capability.

Vendors shall demonstrate experience implementing CMMS systems for K12 school districts or similar public sector entities, experience supporting enterprise-level facilities operations, financial stability, availability of implementation and support staff, and provide references from comparable clients.

The bid notice mentions SLA credits for failing to meet Service Level Agreements, stating that these are in recognition of diminished value and not as a penalty. It also notes that if a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list for six months.

The bid notice does not require sample submissions.

The written inquiry deadline is June 2, 2026, at 2:00 PM MST.

Proposals that do not comply with the requirements of this RFP may be rejected. Late proposals will not be accepted nor evaluated. If a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list.