Cherry Creek School District # 5 - Agency Bids & RFPs

Proposals must be submitted by July 16, 2026, at 2:00 PM MDT. Late proposals will not be accepted or evaluated.

Payment terms are net 30. Payments will be made no more frequently than once in a 30-day period, with the exception of district credit card purchases. The district will not pay late or interest charges.

A minimum one-year warranty from the date of acceptance is required for all supplies. Extended warranty options and their coverage must be detailed.

The award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. A scoring system will be used, with pricing (75 points) and responsiveness (25 points) being key factors.

Vendors must have a proven track record of supplying, servicing, and maintaining point-of-sale systems in K12 food service, with strong references. They must also be able to provide onsite service within 24 hours and image devices to district specifications.

The RFP does not explicitly detail penalties for non-performance, but repeated late or missed deliveries may result in progressive corrective action, including contract termination for cause.

A pre-proposal conference may be held, but it is not mandatory. Live presentations are required for finalists at the Student Nutrition Center.

Finalists will be asked to ship one unit for testing by the food and nutrition staff. These physical samples must be submitted in their original standard packaging.

Proposals that do not comply with RFP requirements, late proposals, or proposals from debarred or suspended suppliers may be rejected.

The solicitation due date for proposals is June 12, 2026, at 2:00 PM MST.

All invoices are due and payable by CCSD net thirty (30) days from the date of receipt. CCSD may discount the invoice amount by two percent (2%) for payments made net fifteen (15) days.

The bid notice does not explicitly state warranty terms for the CMMS solution. However, it does mention warranty expiration tracking for equipment as part of the asset management functionality.

Award will be made to the responsible suppliers whose proposal, conforming to the RFP, will be most advantageous to the district taking into consideration, among other things, price, past performance, financial stability, and technical capability.

Vendors shall demonstrate experience implementing CMMS systems for K12 school districts or similar public sector entities, experience supporting enterprise-level facilities operations, financial stability, availability of implementation and support staff, and provide references from comparable clients.

The bid notice mentions SLA credits for failing to meet Service Level Agreements, stating that these are in recognition of diminished value and not as a penalty. It also notes that if a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list for six months.

The bid notice does not require sample submissions.

The written inquiry deadline is June 2, 2026, at 2:00 PM MST.

Proposals that do not comply with the requirements of this RFP may be rejected. Late proposals will not be accepted nor evaluated. If a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list.